People and Ops Assistant

About us

About the Role

As a People Operations Assistant, you’ll be right at the heart of our growing People team, helping to keep our global operations running seamlessly. You’ll get hands-on exposure across the entire employee journey — from onboarding new joiners and maintaining our people systems to supporting compliance, employee records, and visa processes.

Innovation at PhysicsX isn’t just about what we build — it’s also about how we build our teams, culture, and ways of working. We’re looking for someone who is organised, proactive, curious, and energised by the opportunity to help strengthen the foundation of a fast-scaling, international deep-tech company.

Key Responsibilities

• Contribute to positive onboarding experiences for new hires, including but not limited to welcoming emails, setting up meetings with the wider team and scheduling introductory sessions.
• Support the creation and tracking of HR documents — employment verifications, probation letters, and more
• Deal with employee queries about policies, systems, time-off, or HR documentation
• Manage internal visa processes — supporting new hires with visa applications, renewals, or relocation documentation, this includes coordinating visa-related support for project-based travel or cross-border assignments, working with external immigration providers as needed
• Maintain and organise HR documentation to ensure legal and audit compliance
• Maintain and update employee data in our HR systems and internal tools (e.g., HiBob, Notion etc)
• Take part in scaling and optimising People Ops processes as the company grows.

What You Bring

• 1-2 years prior administrative experience in HR, People Ops, or visa/mobility support
• A strong interest in HR and operations, with a willingness to learn and grow
• Excellent organisation and attention to detail
• Strong communication and interpersonal skills
• Ability to manage confidential information with discretion
• Tech-savvy and eager to learn systems like HiBob, Notion, Slack, etc.
• Self-motivated and adaptable in a fast-paced, globally distributed environment

Why Join Us

You’ll be joining a growing, ambitious team where your contributions make a tangible impact every day. This role offers exposure to strategic decision-making at the highest levels of the business, and the opportunity to develop your skills alongside experienced, collaborative leaders in a supportive and high-performing environment.