Accounts Payable Specialist

Hours: New York time zone

About Pharmbills

Pharmbills is a trusted American outstaffing company, known for connecting talented professionals worldwide with industry leaders in healthcare, finance, real estate, and more. With a growing international presence, we’ve been successfully operating in Portugal for over 2 years, empowering Portuguese talent to deliver outstanding service to U.S.-based clients. Partner with us and be part of a company that values global collaboration, professional growth, and exceptional service.

Position Overview

We are seeking a detail-oriented Accounts Payable Specialist to handle U.S. client accounts, focusing on invoice processing, payment management, and vendor relations for American healthcare and insurance clients.

Key Responsibilities

• Invoice Management: Review and verify invoices for accuracy, proper authorization, and coding, ensuring timely processing and approval.
• Payment Processing: Prepare and process payments, including checks, ACH, and wire transfers, while ensuring accurate reconciliation with account records.
• Vendor Relations: Communicate with vendors regarding invoice discrepancies, payment inquiries, and account adjustments to maintain positive relationships.
• Expense Tracking: Monitor and record expenses, ensuring they are in line with company budgets and U.S. client policies.
• Accounts Reconciliation: Conduct monthly reconciliation of accounts payable ledgers, ensuring all invoices and payments are accurately recorded.
• Audit Support: Assist in gathering data for internal and external audits, ensuring compliance with client and company financial policies.
• Documentation: Maintain accurate records of all accounts payable transactions for easy access and retrieval.

Requirements

• Experience: 1+ years of experience in Accounts Payable or Accounting, preferably within a healthcare or insurance setting.
• Technical Skills: Proficiency with accounting software and Excel, including data management functions.
• Attention to Detail: Meticulous in checking invoices, expenses, and payment records.
• Analytical Skills: Ability to troubleshoot discrepancies and identify trends in account data.
• Communication: Strong English skills (B2 or higher) with professional communication ability.
• Organizational Skills: Effective time management to handle multiple accounts and deadlines.
• Problem-Solving Ability: Proactive approach to resolving vendor issues and payment discrepancies.

What We Offer

• Competitive Compensation: Comprehensive compensation with timely payments.
• Career Growth: Professional development opportunities, including a clear path for advancement.
• Collaborative Team: Join a supportive environment focused on knowledge sharing and growth.
• Skill Development: Access to training, English practice, and resources for career progression.
• Global Exposure: Opportunity to engage with a leading American company and communicate with international clients.

This role is a unique opportunity to grow within an established U.S.-based client setting and gain valuable experience in an international accounting environment. Apply today to engage with Pharmbills’ dynamic team!