Associate, HR Operations

About Permira

Permira is a global investment firm that backs successful businesses with growth ambitions. Founded in 1985, the firm advises funds across two core asset classes, private equity and credit, with total committed capital of approximately €80bn. The Permira private equity funds make both long-term majority (Buyout) and minority (Growth Equity) investments in four key sectors: Technology, Consumer, Healthcare, Services. 
The Permira credit funds support businesses with flexible financing solutions across Direct Lending, Strategic Opportunities and CLO Management. Established in 2007, the firm advises investment funds and products which have provided approximately €20 billion of debt capital to over 300 businesses.

Role Summary

The HR Operations Associate plays a pivotal role in delivering consistent and efficient HR processes across Permira’s European offices, with a focus on Madrid and London. This role is key in ensuring exceptional employee experiences through seamless onboarding, immigration support, employee lifecycle management, and HR systems coordination. It requires cross-functional collaboration with HR Business Partners, internal infrastructure teams (IT, Compliance, Finance), and Office Managers.

Key Responsibilities:

Onboarding & New Joiners

• Own end-to-end onboarding for all employee types (permanent, intern, contractor).
• Draft contracts (including partnership/dual agreements) in Spanish and English.
• Manage HRIS (Sage/Permira People) data entry and onboarding workflows.
• Coordinate background checks via Verifile and resolve any discrepancies.
• Collaborate with managers on induction plans, tech setup, and Day 1 readiness.
• Ensure compliance with right-to-work documentation and onboarding checklists.

Visa & Mobility Support

• Lead operational execution for European employee transfers and relocations.
• Serve as the liaison with immigration counsel and relocating employees.
• Maintain accurate visa and sponsorship records in HRIS.
• Track visa renewals, terminations, and compliance requirements.

Employee Lifecycle & HR Support

• Respond to employment verifications, references, and benefits queries.
• Support parental leave tracking and return-to-work processes.
• Maintain documentation templates (contracts, memos, etc.).
• Manage vendor relationships (e.g., background checks, Maven health platform).

Systems & Process Improvement

• Keep HR systems updated (joiners/leavers, immigration, headcount).
• Drive continuous process improvement and automation in HR operations.
• Lead monthly Starters/Leavers meetings with business partners.
• Support smaller European offices with HR operations and compliance.

Qualifications

• Bachelor’s degree; 2–6 years in HR operations or related roles.
• Strong experience with HRIS systems and data workflows.
• Knowledge of UK/Spain visa and immigration practices preferred.
• Fluent in English and Spanish, written and spoken.

Key Attributes

• Proactive, organized, and detail oriented.
• High discretion and trust handling sensitive information.
• Strong communication skills
• Adaptable and solutions-focused with a global mindset.

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