Personal Assistant to the CEO (Maternity Cover)

PERHA Group is a premium HR Consulting agency providing consulting services embracing all aspects of the employee life cycle and it was founded with the purpose of being a business partner to companies with high ambitions for employee engagement and results.

We are seeking on behalf of our client — a top-tier IT Services and Consulting company a highly skilled and resourceful Personal Assistant (PA) to provide proactive and dedicated support to the CEO of the company. This position is a 6-month maternity cover.

Key Responsibilities

• Calendar Management: Efficiently manage and coordinate the CEO’s schedule, including meetings, appointments, rescheduling requests, out-of-office, and liaising with external parties for meeting scheduling.
• Communication: Act as the primary point of contact for internal and external communications on behalf of the CEO, screening and directing phone calls, emails, and other correspondence.
• Meeting Support: Organise and prepare for meetings, including drafting agendas, taking minutes, and ensuring follow-up on action items.
• Travel Arrangements: Arrange detailed domestic and international travel plans, including flights, accommodations, and itineraries.
• Administrative Tasks: Handle filing, data management, and other administrative duties for our office in Nicosia and London to operate efficiently.
• Event Coordination: Assist in planning and coordinating company events, including logistics, catering, and guest arrangements.
• Problem Solving: Proactively identify and address issues, offering practical solutions to administrative and operational challenges.
• Office Management: Manage office inventory and coordinate facility needs, including supplies, maintenance, and vendor relations, to support daily operations.
• Project Support: Provide comprehensive support for various projects, including research, data analysis, and report generation:
• Assist with tracking progress on strategic initiatives and supporting operational tasks that span business and executive-level responsibilities.
• Offer occasional support with personal and lifestyle-related matters to ensure the CEO’s bandwidth remains focused, including assistance with family logistics, household coordination, and other private ongoing commitments.

Qualifications

• Experience: Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role, preferably supporting a high-level executive.
• Education: Excellent Academic Record.
• Technical Skills: Experience with Google Workspace (Gmail, Google Docs, Google Calendar) or alternatively proficient in the Microsoft Office suite. Experience with enterprise messaging tools (Teams, Slack).
• Communication Skills: Exceptional verbal and written communication skills, with the ability to convey information clearly and effectively. Proficient in modern technology and using email, slack, google meet, zoom etc.
• Organizational Skills: Strong ability to prioritize tasks, manage time effectively, and maintain meticulous attention to detail.
• Interpersonal Skills: Professional demeanor with the ability to interact effectively with the CEO, staff, and external partners.
• Problem-Solving Skills: Resourceful and proactive in dealing with issues that may arise, with a strong ability to think on your feet.
• Confidentiality: Demonstrated ability to handle sensitive information with discretion and integrity.
• Languages: English (fluent), Greek (fluent)

Working Environment

• Work Hours: The role is primarily 10:00-18:00, with flexibility based on business needs.
• Work Location: Office-based with occasional opportunities for remote work.
• Travel: Prepared for travel, to accompany and assist the CEO as required.
• Out-of-Hour Assistance: Given the flexible working hours, assistance outside regular hours may be required at times and will be discussed in advance.

How to Apply:

Please send your CV to careers@perhagroup.com