Operations Coordinator

Operations Coordinator 

About Oxford Royale

Oxford Royale is a leading global provider of elite summer schools. Driven by a firm belief that education is about much more than a formal classroom, we offer young people unparalleled cultural and learning experiences, giving them a window to a world of opportunity.

Job Description

We are seeking a highly organised and detail-oriented Operations Coordinator to support the planning and delivery of our summer school programmes across Oxford, Cambridge, and London.

This role sits at the heart of programme delivery, with responsibility for coordinating key operational systems, managing critical documentation, and ensuring compliance with college and internal requirements. You will play a central role in preparing for and supporting the smooth execution of a large-scale, multi-site summer programme.

This is an ideal opportunity for someone who thrives in a fast-paced environment, enjoys managing complex administrative processes, and takes ownership of delivering high-quality operational outcomes.

Duties and Responsibilities

Key responsibilities:

• Provide administrative support for operations activities and processes.
• Lead the administration and coordination of specific projects and processes during the lead up to and delivery of the summer school, including completing contractual deadlines, compliance documentation reviews, and collating student feedback.
• Support the set up and sharing of key templates, folder structures, and documentation for use by summer team members.
• Triage inbound communications from summer delivery teams, escalating issues promptly.
• Provide support to the wider Operations team throughout the planning cycle and during the delivery of the summer school as required.
• Support the delivery of events and activities during the summer school, such as setting up venues for and supporting in person at events.

Person specification

This job would suit someone who displays the following key attributes:

• Strong organisational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent attention to detail, particularly when working with data and documentation.
• Strong team player, with a flexible and adaptable approach to working in a dynamic, fast-paced environment.
• Highly proactive with the ability to follow own initiative and manage multiple priorities simultaneously.
• Able to work independently while also collaborating effectively with a wider team.
• Problem-solving skills, able to challenge self and others to create solutions and strive for improved ways of working.
• Excellent written and verbal communication skills.
• IT proficient, including Google Workspace.

Desirable experience:

• Experience coordinating administrative or operational processes.
• Experience working with operational systems, databases, or CRM platforms.
• Experience working within the education industry or summer school programmes.
• Experience of budget management and using purchase order systems.

Position details

• Hours: 40 hours per week (flexibility with evenings and weekends needed during summer delivery)
• Location: Based at our Oxford office, with hybrid working options during April - May 2026, onsite presence required from June onwards

Summer delivery: During the delivery of the summer schools, this role requires being  on-the-ground at sites in Oxford, Cambridge and London, as well as supporting delivery of activities in evenings and weekends.

• Salary: £35,000 per annum
• Role: ASAP start. Fixed-term until end August 2026.
• Reports to: Operations Manager, Head of Programmes

 

At Oxford Royale, we are committed to fostering an inclusive and supportive environment for all. We believe in building a community that reflects the diversity of the students we serve and are dedicated to equality, diversity and inclusion.

Our goal is to cultivate a workplace where everyone feels valued and can contribute fully, regardless of background, age, gender identity, sexual orientation, ability, ethnicity, or perspective. By embracing different experiences and viewpoints, we can achieve more together and deliver the best possible experiences for our students and staff. We are proud to be an equal-opportunity employer and encourage applications from all backgrounds.

Oxford Royale is equally committed to safeguarding and promoting the welfare of young people and we expect all staff to share in this commitment. To uphold these standards, we conduct enhanced disclosure checks for all roles.