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Executive Assistance (Maternity Cover)

Oxford

We are looking to recruit an Executive Assistant (Maternity Cover) to support the leadership team at Oxford Royale. This role will involve working closely with the Founder & Executive Chairman and the CEO, as well as supporting members of the Senior Management Team, helping ensure the smooth running of executive operations across the business.

This is an exciting opportunity for a highly organised, proactive and adaptable professional to work at the centre of a fast-growing international education company. The successful candidate will play a key role in supporting senior leadership, managing a wide variety of administrative and operational tasks, and ensuring that priorities are managed effectively in a busy and fast-paced environment.

The role requires someone who is comfortable working with a high degree of autonomy, able to handle confidential information with discretion, and capable of managing multiple projects and priorities simultaneously. The successful candidate will be flexible, resourceful, and confident working across a broad range of tasks and systems, often adapting quickly to new tools, software and processes.

Duties and Responsibilities

  • Providing day-to-day executive support to the Founder & Executive Chairman and CEO, including calendar management, scheduling meetings, and coordinating travel arrangements.
  • Supporting the Senior Management Team with administrative and operational tasks as required.
  • Managing internal and external communications on behalf of senior leadership, including email correspondence and meeting coordination.
  • Preparing documents, presentations, reports and briefing materials for meetings and projects.
  • Assisting with company-wide projects, operational tasks and ad hoc initiatives as required.
  • Coordinating meetings, taking notes where required, and ensuring actions are followed up.
  • Managing and organising confidential documents, records and information.
  • Liaising with internal teams and external stakeholders to ensure smooth communication and project delivery.
  • Helping implement and maintain internal systems and processes, including trialling and learning new software tools where needed.
  • Providing flexible support across a wide range of business activities, particularly during peak operational periods.

Person Specification

Essential Requirements

  • Excellent organisational and administrative skills with strong attention to detail.
  • Strong written and verbal communication skills.
  • Highly proactive with the ability to manage multiple priorities simultaneously.
  • Comfortable working in a fast-paced and evolving environment with frequent changes.
  • Flexible and adaptable approach to work, with the ability to handle a wide range of tasks.
  • Ability to work independently while also collaborating effectively with a wider team.
  • Strong problem-solving skills and the ability to use initiative.
  • High level of professionalism and discretion when handling confidential information.
  • Confident using digital tools and willing to learn new systems quickly.

Desirable Requirements

  • Experience working as an Executive Assistant or in a similar senior administrative role.
  • Experience supporting senior executives or leadership teams.
  • Full UK driving licence and access to a car (preferred).

Position Details

  • 40 hours per week.
  • Fixed Term Contract: 12 months maternity cover, starting Mid-June 2026
  • Based at our office in Oxford. Some hybrid working may also be considered.
  • 32 days’ holiday per year (inclusive of public and bank holidays).

At Oxford Royale, we are committed to fostering an inclusive and supportive environment for all. We believe in building a community that reflects the diversity of the students we serve and are dedicated to equality, diversity and inclusion.

Our goal is to cultivate a workplace where everyone feels valued and can contribute fully, regardless of background, age, gender identity, sexual orientation, ability, ethnicity, or perspective. By embracing different experiences and viewpoints, we can achieve more together and deliver the best possible experiences for our students and staff. We are proud to be an equal-opportunity employer and encourage applications from all backgrounds.

Oxford Royale is equally committed to safeguarding and promoting the welfare of young people and we expect all staff to share in this commitment. To uphold these standards, we conduct enhanced disclosure checks for all roles.

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This message is to notify you that personal data about you will be collected by Oxford Royale (the Data Controller), which is located at The Punt House, St Catherine's College, Manor Road, Oxford, OX1 3UJ and can be contacted by emailing privacy@oxford-royale.co.uk, because Oxford Royale wishes to evaluate your candidacy for employment. Your personal data was either obtained from publicly available sources (e.g. LinkedIn) or provided to Oxford Royale by someone who referred you for potential employment. Oxford Royale's data protection lead is Mr Thomas Whale, who can be contacted via privacy@oxford-royale.co.uk or in writing to the above address.

Your personal data will be processed for the purposes of managing Oxford Royale's recruitment-related activities, which include setting up and conducting interviews and tests for applicants, evaluating and assessing the results thereto, and as is otherwise needed in the recruitment and hiring processes. Such processing is legally permissible under Art. 6(1)(f) of Regulation (EU) 2016/679 (General Data Protection Regulation) and the equivalent UK legislation as necessary for the purposes of the legitimate interests pursued by Oxford Royale, which are the solicitation, evaluation, and selection of applicants for employment.

Your personal data has been shared with Greenhouse Software, Inc., a cloud services provider located in the United States of America and engaged by Oxford Royale to help manage its recruitment and hiring process on their behalf. Accordingly, if you are located outside of the United States, your personal data has been transferred to the United States. Because the European Union Commission has determined that United States data privacy laws do not ensure an adequate level of protection for personal data collected from EU data subjects, the transfer was subject to appropriate additional safeguards under Standard Contractual Clauses between Oxford Royale and Greenhouse Software. You can obtain a copy of the standard contractual clauses by contacting us at privacy@oxford-royale.co.uk.

Your personal data will be retained by Oxford Royale as long as Oxford Royale determines it is necessary to evaluate your application for employment. Under the GDPR, you have the right to request access to your personal data, to request that your personal data be rectified or erased, and to request that processing of your personal data be restricted. You also have the right to data portability. In addition, you may lodge a complaint with an EU supervisory authority.