HR Administrator - Fixed Term Contract

About Oxford Royale

Oxford Royale is a leading global provider of elite summer schools. Driven by a firm belief that education is about much more than a formal classroom, we offer young people unparalleled cultural and learning experiences, giving them a window to a world of opportunity.

Job Description

We are looking for a detail-oriented and organised HR Administrator to join our team, on a fixed term basis. The HR Administrator will play a crucial role in supporting various HR functions, ensuring smooth operations and contributing to the overall success of our HR department.

Duties and Responsibilities

Key responsibilities include:

• Managing day-to-day HR administrative tasks, such as maintaining employee records, updating databases and handling documentation
• Acting as the first point of contact for employee queries, ensuring prompt and professional responses
• Utilising HRIS tools to input and manage employee data, generate reports and maintain data accuracy
• Assisting in the implementation and adherence to HR policies and procedures
• Ensuring the accurate, timely and compliant completion of the onboarding process
• Supporting the planning and delivery of HR events and initiatives to promote a positive and inclusive work environment

Person Specification

We are looking for someone who embodies the following:

• Proven experience in an HR Administrator or Coordinator role is essential
• Exceptional organisational and time-management skills, with an ability to prioritise tasks effectively
• Tech-savvy, with the ability to quickly learn and adapt to new systems, tools and processes
• A strong team player with a willingness to collaborate and support others
• Excellent communication and interpersonal skills to build strong relationships across the organisation
• Meticulous attention to detail and a commitment to maintaining confidentiality in handling sensitive information

Desirable Requirements

• Previous experience using HRIS tools is advantageous
• Familiarity with managing the onboarding process, particularly in fast-paced environments with high volumes of new hires
• Self starter, ability to work autonomously and find solutions

Position Details

• Type of employment: Fixed-Term Contract from April 2026 to the end of July 2026
• Hours: 40 hours per week, Monday to Friday (9:00 AM to 5:30 PM). 
• Salary: up to £30,000 per annum (pro-rata), depending on experience
• Location: Hybrid working, with at least one day per week in our Oxford City office (OX1) increasing to more days in the run-up to summer. In addition, twice a month as a full team in another Oxford office (currently OX4). Free on-site parking is available at both locations. If you are driving from North Oxford, there is no congestion charge to the city.
• Holiday Entitlement: 32 days of annual leave (pro-rata), inclusive of bank holidays
• Reporting: to the HR & Office Manager

More About Oxford Royale

Our unique educational model is all about partnership. Every student has unique skills, strengths, and dreams – our role is to mentor and guide them, to introduce and explore new concepts, and to help them realise their true potential.

Oxford Royale was founded nearly 20 years ago, with a vision to offer young people a broader and richer learning experience, and to drive their success in paths that they may not even have considered. Over the last 18 years, Oxford Royale has welcomed more than 25,000 students from over 170 nations and has become a three-time winner of the Queen’s Award for Enterprise, and a five-time winner of the BETA Award for best educational product.

Students can choose from over 30 courses, all designed to help them gain confidence, experience, and a competitive edge. They can experience life in an Oxford or Cambridge University college or on campus at an Ivy League institution. They visit some of the most heritage-rich locations in the United Kingdom and the United States of America, taste a degree in medicine, build robots, or explore philosophy, whilst always working with peers from around the globe.

We have built an outstanding, talented team of sales executives, admissions executives, teachers, counsellors, and operations managers, who all share our vision to inspire young people to reach their potential. Over many years, our approach has been proven to motivate young people to achieve more than they ever believed possible.

If you share our passion, apply to join the team!

Visit our website to find out more about Oxford Royale.

At Oxford Royale, we are committed to fostering an inclusive and supportive environment for all. We believe in building a community that reflects the diversity of the students we serve and are dedicated to equality, diversity and inclusion.

Our goal is to cultivate a workplace where everyone feels valued and can contribute fully, regardless of background, age, gender identity, sexual orientation, ability, ethnicity, or perspective. By embracing different experiences and viewpoints, we can achieve more together and deliver the best possible experiences for our students and staff. We are proud to be an equal-opportunity employer and encourage applications from all backgrounds.

Oxford Royale is equally committed to safeguarding and promoting the welfare of young people and we expect all staff to share in this commitment. To uphold these standards, we conduct enhanced disclosure checks for all roles.