Purchase Order Coordinator

Purchase Order Coordinator

• London
• 1-2 days a week in the office

About Nscale

Nscale is the GPU cloud engineered for AI. We provide cost-effective, high-performance infrastructure for AI start-ups and large enterprise customers. Nscale enables AI-focused companies to achieve superior results by reducing the complexity of AI development. Our GPU cloud bolsters technical capabilities and directly supports strategic business outcomes, including cost management, rapid innovation, and environmental responsibility. 

We thrive on a culture of relentless innovation, ownership, and accountability, where every team member takes pride in their work and drives it with excellence and urgency. As an Nscaler, you’ll build trust through openness and transparency, where everyone is inspired to do their best work. If you join our team, you’ll be contributing to building the technology that powers the future.

Role overview

Nscale is looking for a motivated and detail-oriented Purchase Order Coordinator to join our Corporate Services team.

In this role, you’ll support the day-to-day administration of purchase orders and purchasing records, helping ensure orders are processed accurately and on time. Reporting to the Supply Chain Manager, you’ll work closely with different departments, gaining hands-on experience with purchasing systems, supplier coordination, and best-practice processes.

If you enjoy working with data, staying organised, and supporting teams behind the scenes, this role offers strong learning opportunities and growth within a fast-paced, supportive environment.

Key Responsibilities

Purchase Order Support

• Assist with creating and processing purchase orders in the ERP system based on approved requests
• Ensure PO details (pricing, quantities, delivery dates, cost centres) are entered accurately
• Support updates, changes, and closure of purchase orders as required

Supplier & Invoice Support

• Help confirm purchase orders with suppliers and track expected delivery dates
• Support invoice matching and flag discrepancies for review by Procurement or Finance
• Maintain organised records of POs, POD, invoices, and related documentation

Tracking & Reporting

• Update trackers and spreadsheets to monitor open purchase orders and delivery status
• Assist with basic reporting on open orders, delays, and outstanding invoices
• Help keep purchasing data accurate and up to date

Cross-Functional Support

• Respond to internal questions regarding PO status with guidance from senior team members
• Work closely with Procurement, Finance, and Corporate Services teams to support purchasing activities

Learning & Process Improvement

• Learn and follow purchasing policies, processes, and system workflows
• Support improvements to documentation, templates, and tracking tools

What You Bring

✔ Degree in Business, Supply Chain, Finance, or a related field — or equivalent experience
✔ Experience in an administrative, operations, or coordination role
✔ Basic to intermediate Excel skills and willingness to learn reporting tools
✔ Strong attention to detail and ability to follow structured processes
✔ Clear written and verbal communication skills
✔ Interest in developing within a procurement or supply chain function

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