Legal Administrative Assistant

Why work at Nebius
Nebius is leading a new era in cloud computing to serve the global AI economy. We create the tools and resources our customers need to solve real-world challenges and transform industries, without massive infrastructure costs or the need to build large in-house AI/ML teams. Our employees work at the cutting edge of AI cloud infrastructure alongside some of the most experienced and innovative leaders and engineers in the field.

Where we work
Headquartered in Amsterdam and listed on Nasdaq, Nebius has a global footprint with R&D hubs across Europe, North America, and Israel. The team of over 800 employees includes more than 400 highly skilled engineers with deep expertise across hardware and software engineering, as well as an in-house AI R&D team.

The role

The Legal Administrative Assistant supports the US Legal team with day-to-day administrative, operational, and document management tasks. This role plays a critical part in ensuring the smooth functioning of our legal department, especially in areas related to documentation, compliance, corporate filings, and cross-departmental coordination.

Your responsibilities will include: 

Administrative Support

• Manage scheduling for meetings (e.g., with Amsterdam office).
• Handle paper mail sorting and general legal department communications.
• Answer emails from HQ and coordinate responses regarding legal documentation.

Document Management

• Organize, upload, and maintain electronic and paper legal files and folders.
• Upload signed documents, maintain structured document storage, and ensure version control.
• Manage DocuSign workflows and track document status.

Legal Operations

• Assist with budgeting tasks and tracking legal department expenses.
• Work with the finance team on processing legal invoices, payments, and ZIP tickets.
• Create and manage Jira tickets for legal-related requests and documentation tracking.

Corporate Support

• Liaise with CSC to manage corporate accounts and ensure timely corporate filings.
• Facilitate notarized signatures and assist in obtaining notarized documents as needed.
• Support production and delivery of documents in response to subpoenas and legal holds.

 

We expect you to have: 

Experience & Background

• 2–5 years of experience in a legal administrative, legal operations, or corporate support role.
• Experience in an in-house legal department, corporate setting, or law firm.
• Familiarity with legal documents, corporate filings, and compliance processes.

Technical Proficiency

• Proficient in tools such as: DocuSign/ Jira (for ticketing and task tracking)/ Google Workspace / Microsoft Office Suite
• Comfortable using document storage systems (e.g., shared drives, legal ops software).
• Basic knowledge of budgeting tools or invoice processing platforms (e.g., ZIP).

Administrative Skills

• Excellent organizational and document management skills.
• Strong attention to detail with the ability to manage multiple priorities and deadlines.
• Experience with scheduling, calendar management, and cross-time-zone coordination.

Communication & Collaboration

• Strong written and verbal communication skills.
• Experience working with cross-functional teams, especially HQ and international teams (e.g., Amsterdam).
• Ability to interact professionally with internal stakeholders and external vendors (e.g., CSC).

Legal & Compliance Knowledge

• Understanding of legal document types (NDAs, contracts, subpoenas, etc.).
• Familiarity with corporate filings, governance and regulatory filings.
• Notary certification is a plus

Competencies:

• Organizational Skills: Effectively manages documents, deadlines, and workflows with precision and structure.
• Attention to Detail: Ensures accuracy in legal documents, filings, and administrative processes.
• Communication: Communicates clearly and professionally with internal teams and external partners.
• Discretion & Confidentiality: Handles sensitive information with integrity and sound judgment.
• Technical Proficiency: Confidently uses tools like DocuSign, Jira, and document management systems.
• Time Management: Prioritizes tasks and meets deadlines in a fast-paced, dynamic environment

 

What we offer 

• Competitive salary and comprehensive benefits package.
• Opportunities for professional growth within Nebius.
• Flexible working arrangements.
• A dynamic and collaborative work environment that values initiative and innovation.

We’re growing and expanding our products every day. If you’re up to the challenge and are excited about AI and ML as much as we are, join us!