System Administrator (Zip Admin)

Why work at Nebius
Nebius is leading a new era in cloud computing to serve the global AI economy. We create the tools and resources our customers need to solve real-world challenges and transform industries, without massive infrastructure costs or the need to build large in-house AI/ML teams. Our employees work at the cutting edge of AI cloud infrastructure alongside some of the most experienced and innovative leaders and engineers in the field.

Where we work
Headquartered in Amsterdam and listed on Nasdaq, Nebius has a global footprint with R&D hubs across Europe, North America, and Israel. The team of over 800 employees includes more than 400 highly skilled engineers with deep expertise across hardware and software engineering, as well as an in-house AI R&D team.

The role

We are seeking a highly skilled System Administrator (Zip Administrator) to manage and optimize our procurement orchestration platform, ensuring operational efficiency, regulatory compliance, and a seamless user experience. The ideal candidate will have hands-on expertise in P2P systems such as Zip or Coupa, ERP platforms (NetSuite preferred), system integrations and SOX compliance who enjoys bridging technology and business processes while maintaining audit readiness.You will play a critical role in resolving user inquiries, maintaining accurate documentation, and continuously enhancing system configuration. A strong attention to detail and a can-do attitude are essential to succeed in this role.

You’re welcome to work in our office in Amsterdam or remotely.

Your responsibilities will include: 

• Administer, configure, and optimize Zip’s procurement platform, including Intake-to-Pay, Procure-to-Pay, and Sourcing modules.
• Assist and support end-users, addressing system questions, resolving issues, and providing guidance to ensure smooth platform usage.
• Monitor system and integrations performance, troubleshoot issues, and implement improvements to enhance operational efficiency.
• Collaborate with procurement, finance and data teams to design and implement efficient workflows, approval hierarchies, and vendor management processes.
• Ensure SOX compliance by maintaining internal controls and audit-ready processes.
• Prepare and maintain documentation, including process manuals and system configuration guides.
• Support audit requests by providing necessary data, reports, and explanations promptly and accurately.
• Provide training and support to end-users to drive adoption and effective utilization of the platform.

We expect you to have:

• Proven track record administering procurement platforms (Zip, Coupa or similar).
• Strong understanding of procurement processes: sourcing, purchasing, and accounts payable.
• Prior involvement in system upgrades, testing, and release management.
• Knowledge of SOX compliance requirements and implementation of internal controls.
• Skilled in documentation preparation, audit support, and addressing user requests.
• Basic understanding of API integrations and data mapping between platforms.
• Excellent problem-solving, analytical, and communication skills.
• Strong attention to detail and a proactive, can-do attitude.

It will be an added bonus if you have:   

• ERP experience, preferably with NetSuite, and prior hands-on involvement with system integrations.
• Experience with AI-driven procurement solutions and automation tools.
• Familiarity with spend analytics, reporting, and dashboard creation.
• Experience with spend management systems (Navan, Tiplati or similar).
• Knowledge of workflow optimization and process improvement methodologies.
  
  

What we offer 

• Competitive salary and comprehensive benefits package.
• Opportunities for professional growth within Nebius.
• Flexible working arrangements.
• A dynamic and collaborative work environment that values initiative and innovation.

We’re growing and expanding our products every day. If you’re up to the challenge and are excited about AI and ML as much as we are, join us!