Preconstruction Administrator - Michels Canada

Preconstruction Administrator
Full-time, Permanent
Concord, ON or Coquitlam, BC

Work with people who treat you like friends.

Imagine an office where everyone is watching out for you because they know you’re watching out for them. Our company sees construction as a team sport, so we care about each other as a team. That level of caring filters through investments in local community groups and charities because we also care about the communities we work in.

Michels Canada empowers your personal and professional growth, equipping you with the tools and support needed to create impactful solutions that shape a better future for others.

About us:
Michels Canada is a nationally recognized general contractor in energy, infrastructure and power construction based in Nisku, Alberta, with offices in British Columbia and Ontario. We are part of the Michels Family of Companies.

The Michels Family of Companies is a privately owned global construction company with operations across North America, Australia, Singapore, and Germany. It is headquartered in Brownsville, Wisconsin, USA.

Description:

Our Preconstruction Administrator provides essential support to the estimating and operations teams by assisting with proposal development, contract documentation, and project startup activities. This role is focused on coordination, organization, and administrative support to ensure smooth and efficient processes across bidding and project execution phases. This position will be based in either our Concord, ON or Coquitlam, BC office.

Responsibilities: 

• Assisting in assembling and formatting proposal documents including RFP responses, RFQs, and bid packages.
• Supporting the creation and updating of resumes, organizational charts, and project profiles for submission.
• Coordinating with internal teams to collect required content, schedules, and pricing inputs.
• Maintaining and organizing proposal templates, boilerplate content, and submission archives.
• Tracking proposal timelines and supporting submission logistics.
• Organizing and maintaining contract documentation including scopes of work, schedules, and terms.
• Supporting contract execution workflows and ensuring proper filing and version control.
• Assisting with tracking contract milestones and deliverables.
• Helping to prepare project startup documentation such as deliverables matrices, contact lists, and onboarding materials.
• Supporting the setup of project folders, document control systems, and communication protocols.
• Assisting with the transition of documentation from Pre-Construction to Construction teams.
• Sourcing and compiling pricing from subcontractors, suppliers, and consultants for proposals and planning.
• Maintaining records of vendor communications and pricing history.
• Supporting the development of vendor comparison summaries and bid tabulations.
• Scheduling meetings, coordinating calendars, and preparing meeting materials for proposal and project teams.
• Assisting with formatting, proofreading, and ensuring compliance with submission requirements.
• Supporting internal reporting and documentation tracking.

Requirements:

• Diploma or certificate in Business Administration, Construction Management, or a related field.
• 2+ years of experience in a coordination or administrative role within construction, engineering, or related industries.
• Strong organizational skills and attention to detail.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint), Adobe Acrobat, and document management systems.
• Effective written and verbal communication skills.
• Familiarity with construction terminology and project lifecycles.
• Experience with proposal coordination or document control platforms (e.g., Procore, SharePoint).
• Basic graphic/layout skills (e.g., Canva, InDesign) for formatting proposals and charts.

Benefits:
We offer competitive total compensation, meaningful and challenging work, and an engaging and collaborative environment. For more information on our company, please visit our website at www.michelscanada.com.

We thank all applicants for their interest; however, only those under consideration will be contacted. For other opportunities at Michels Canada, join us at https://www.michelscanada.com/jobs/apply/

It is our commitment to create a diverse workforce and an inclusive culture. We are proud to be an equal opportunity employer. All applicants will be considered for employment regardless their race, color, religion, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other characteristic protected by applicable laws, regulations, or ordinances. If you need assistance and /or a reasonable accommodation due to a disability during the application or the recruitment process, please send us an email to: careers@michelscanada.com

**Please be aware! **
 It has come to Michels Canada attention that job seekers have received false employment offers from individuals or organizations posing as Michels Canada. Please keep in mind these important tips:

Michels Canada does not require payment from anyone seeking employment at any time during the recruitment and/or selection process.

All recruitment email correspondence comes from email addresses displaying the correct spelling of our company name: @michelscanada.com or @michels.us

Formal offers of employment are only made once the recruitment and selection process are complete. Personal and banking information is NOT collected until you have been personally onboarded by our HR team.

We do not extend any formal offers of employment or execute employment agreements through text messaging, social media, job posting websites or social chat platforms.

We take this matter seriously and are continuously working with the appropriate authorities. Please remain aware of this matter, report any suspicious outreach to your local authorities, and email any concerns to hrcompliance@michelscanada.com.

Please note: resumes sent to this email will not be considered; please apply directly to our current career opportunities at https://www.michelscanada.com/jobs/apply.

Please note: All job postings at Michels Canada are to fill existing vacancies within our organization. While Michels Canada may use Artificial Intelligence (AI) tools to support part of the screening process, applications are still reviewed by a member of our Talent Acquisition Team to ensure a thorough and fair evaluation.

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