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Administrative Assistant

Lomira, WI  

 

Michels Road & Stone, Inc. is shaping the future. We provide and place materials for road, airport, grading, storm sewer and pipe, and concrete projects. Our projects are large; the tolerance for error is tiny. Our leaders, field crews and massive fleet of specialized equipment is focused on excellence. Are you? Our work improves lives. Find out how a career at Michels Road & Stone, Inc. can change yours.

As an Administrative Assistant, you will provide day-to-day administrative support under limited supervision. This position will assist with data entry in multiple systems, invoicing, and other administrative tasks. Critical for success are strong attention to detail, prioritize and the ability to multitask.

Key Responsibilities:

  • Maintain and promote a strong safety culture for all employees, vendors, and customers and follow all safety and environmental policies, procedures and regulations. Identify and communicate workplace hazards and correct or seek assistance in correcting unsafe actions or conditions.
  • Provide administrative support to department: schedule meetings, process mail, assist with correspondence, make copies, maintain standard department materials and manage distribution.
  • Answer, screen, and forward incoming phone calls, while providing basic information when needed. Take and deliver accurate messages.
  • Write, proofread and distribute/mail correspondence, reports, and letters as requested.
  • Check and prepare invoices for approval; route to Accounts Payable for payment and complete necessary follow up work.
  • Facilitate invoice billing: internal invoices and tracking/management of payment status
  • Track and record payroll records. Perform transactional data entry into systems with a high degree of accuracy. Scan, organize, and file payroll documents.
  • Work with corporate and divisional support on a variety of clerical related tasks.
  • Assist management with development and assembly of presentation materials.
  • Other duties as assigned.

 Why Michels?

  • We are consistently ranked among the top 10% of Engineering News-Record’s Top 400 Contractors
  • Our steady, strategic growth revolves around a commitment to quality
  • We are family owned and operated
  • We invest an average of $5,000 per employee on training each year
  • We reward hard work and dedication with limitless opportunities
  • We believe it is everyone’s responsibility to promote safety, regardless of job titles.
  • We offer a comprehensive benefits program, including Health, Dental, Life, Flexible Spending Accounts, Health Savings Account, Short Term and Long-Term Disability Insurance, 401(k) plan, Legal Plan, and Identity Theft and Monitoring Plan.  Depending on your positions and location you may participate in a different benefit plan. 

Why you?

  • You thrive in fast-paced environments under tight deadlines
  • You are organized and professional
  • You relish new challenges and evolving technology
  • You enjoy collaborating and communicating with your teammates
  • You deliver exemplary customer service through interactions with others

What it takes:

  • 5+ years of related administrative experience as an administrative assistant or in a similar support role (experience in an engineering or technical environment preferred).
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools is a plus.
  • Exceptional organizational and time-management skills, with strong attention to detail.
  • Excellent verbal and written communication skills.
  • Ability to multitask and prioritize workloads in a fast-paced environment.
  • Strong problem-solving skills and a proactive approach to tackling challenges.
  • A high level of professionalism and discretion in handling confidential information.
  • High school diploma or equivalent required; an associate’s or bachelor’s degree in a related field is a plus.

 

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