Accounts Assistant

About Mesh-AI

Mesh-AI is a transformation consultancy that helps enterprises reimagine how they operate by making data and AI their competitive advantage. We turn organisations into data-driven and AI-enabled businesses, unlocking growth and accelerating outcomes.

If you’re excited about working with senior leaders, solving complex problems, and driving meaningful change for enterprise clients, we’d love to hear from you.

You will assist with transactional processing, financial administration, reconciliations, and providing accurate financial information to support the wider business.

The role includes a mix of month-end responsibilities, financial analysis, cost tracking, and collaboration with operational teams to ensure strong financial governance and commercial awareness across the business.

Key Responsibilities

Accounts Payable

• Process supplier invoices, ensuring correct approvals and coding to projects/departments.
• Prepare and support monthly AP payment runs.
• Maintain accurate supplier records and respond to supplier queries.
• Reconcile supplier statements and follow up on any discrepancies.

Accounts Receivable

• Assist with creating and sending client invoices in line with project schedules and contracts.
• Maintain the AR ledger and ensure accurate allocation of cash receipts.
• Be responsible for  credit control activities, including chasing outstanding payments and updating AR status reports.

Banking & Cash Management

• Perform daily and weekly bank reconciliations.
• Process staff expenses, company credit card transactions, and reimbursements.
• Assist with monitoring cash balances and preparing cashflow information where required.

Financial Administration & Support

• Help maintain financial records and filing systems, ensuring audit-readiness.
• Assist with maintaining project financial data (e.g., timesheet tracking, billing schedules, PO logs).
• Support month-end activities including accruals, prepayments, and basic journal entries.
• Provide information to auditors, tax advisers, and other external parties as needed.

What You’ll Bring

Essential

• Some experience in a finance, accounts, or administrative role (6–18 months typical).
• Strong numerical accuracy and attention to detail.
• Working knowledge of Google Sheets (e.g., basic  formulas, lookups and pivot tables).
• Good communication skills and confidence liaising with suppliers, clients, and internal teams.
• Highly organised with the ability to manage multiple tasks and deadlines.

Desirable

• AAT Level 2/3 (or willingness to study toward ACA/ACCA/CIMA).
• Experience using accounting software (e.g., Xero, Expensify).
• Experience in a professional services or project-based business model (consulting, digital services, agencies).
• Familiarity with time-tracking, billing, or project accounting systems.

Personal Attributes

• Proactive, reliable, and eager to learn.
• Strong sense of accountability and pride in delivering accurate work.
• Approachable team player with a customer-service mindset.
• Able to work with discretion and maintain confidentiality.
• Comfortable in a fast-paced, growing consultancy environment.