Project Manager (Onboarding & Delivery Operations)

About us

We’re Littlepay - a growing fintech headquartered in Melbourne with operations in the UK, EU, LATAM, USA, and Australia. Our payments platform enables our customers to pay for public transport using any payment card, mobile wallet, or wearable device. Processing over USD 1 billion a year in 19 countries and continuing to expand globally, we’re proud to move more people through better payment experiences.

About the opportunity

We're looking for a Project Manager to help Littlepay onboard new customers and drive delivery operations, contributing to our overall success by helping to achieve growth, revenue, and customer success goals. This role is suitable for an individual with at least 3 years of Customer Delivery or PMO experience, with a passion for project management, looking to grow their client-facing, problem solving and technical project delivery skills.

What you'll do: 

Reporting to the Onboarding Lead, the key responsibilities of the Onboarding Delivery & Operations Manager are as follows:

• Build and maintain the requisite product & technical knowledge necessary to support delivery to customers in the region, including:
  • API-based solution delivery
  • System Configuration & UAT Testing
  • In-depth knowledge of our products, services, and internal delivery frameworks
• Collaboration with colleagues on our Engineering and Product teams to ensure consistently high-quality project delivery and issue resolution.
• Execute daily onboarding delivery tasks and manage templated implementations, while concurrently acting as the PMO to build and develop operational systems, including:
  • Building and maintaining scalable delivery workflows, project plans, and automated tracking tools within Monday.com
  • Creating, structuring, and taking ownership of delivery methodologies, playbooks, and reference documentation within Notion
  • Setting up new merchants, including role-based user onboarding, coordinating customer lifecycle hand-offs with our Support team
  • Configuring a range of system features and functions, including: Payment Aggregation, fare capping, discount schedules, and a range of other back-office features (incl. integration with external providers)
  • Third-party gateway configuration (e.g. Cybersource)
  • Conducting UAT, troubleshooting, and resolving technical issues ready for go-live, managing ticket escalations via Jira and Zendesk
  • Communicating with customers, partners, and other stakeholders; keeping them updated on project progress
  • Risk & Issue management
• Manage all onboarding activities in accordance with the project governance and control framework, taking ownership of defining the team's approach to decision-making, stakeholder engagement, risk management, change, and performance monitoring.
• Project reporting, tracking, and communicating status and progress against customer delivery KPIs focused on:
  • Milestones & timelines (leveraging Monday.com dashboards)
  • Risk Management
  • Process Efficiency & Standardisation metrics
  • Resource Utilisation
  • Technical & QA Reports
• Conduct project closure and post-implementation reviews. Be proactive in using customer feedback and lessons learned to drive continuous improvement, update Notion documentation, and optimise the team's ways of working.

About you

Ideally, you’ll have:

• 3+ years experience working in a payments or similar environment where they have gained a front to back understanding of payments processing including knowledge of POS terminals, PSPs, Acquirers and Schemes.
• Experience in solution delivery in the card payments space, delivered to enterprise or government clients
• Experience in building and maintaining ways of working for project delivery teams, and maintaining high quality process and reference artefacts
• Ability to work collaboratively, solving problems with multiple stakeholders via a variety of interfaces to customers, merchants, devices and payment gateways
• Experience in establishing effective project governance and ways of working
• Solid understanding of API-based integrations and ability to troubleshoot related issues using log files
• Strong communication and relationship-building skills

Other favourable experiences:

• Experience working with cloud computing platforms and SaaS solutions to deliver API-based solutions
• Experience working with Agile-based delivery & change management processes.
• Experience in the mobility-as-a-service space or with automated fare collection
• A Bachelor's degree in any discipline (preferred but not required)
• A project management certification, such as PMP or PRINCE2

In-office expectations

At Littlepay, we believe great work happens when we solve problems, together. We see in-person collaboration as an important way to build connections, share ideas, and support each other meaningfully.

For those assigned to an office location, we generally expect a minimum two-day presence in the office each week. This may vary depending on your role, team, and location. For example, our team in Luxembourg works 4 days from the office, whereas our AU and UK teams currently work a minimum of 2 days onsite in our Melbourne/London offices. Some positions might require more frequent office attendance to support cross-functional collaboration, customer engagement, or specific team workflows. Your hiring manager will provide details relevant to your role.

We aim to strike a healthy balance between in-person connection and flexibility, while staying connected to deliver with speed and agility as we continue to scale, ensuring our ways of working support both our people and our shared ambition to move more people through better payment experiences.

Our recruitment process

If you’ve been shortlisted for the role, you’ll first have a chat with our Talent team, who will set up an interview if the stars align. A short workplace preferences questionnaire will also be sent to help us learn more about the way you prefer to work. Following a successful first interview, you’ll meet with a second set of Littlepay folks, and be invited to participate in the final stage before being presented with an offer.

If you have any questions regarding the recruitment process or if you require any accommodations for any stage in the interview process, please don’t hesitate to let us know. Additionally, if you don’t meet all of the criteria (we know that some underrepresented groups tend to avoid applying if they don’t), please still apply. We really enjoy meeting people who might bring a fresh perspective on a problem we need to solve!

Ultimately, being part of our small but mighty team means you'll have the opportunity to learn about micropayments, and have a hand in the provision of services that impact millions of people. You’ll help us deliver on our revolutionary product roadmap and help scale our platform as we continue to expand across the globe.

Our benefits

We love to look after our people. At Littlepay, you'll be part of an inclusive and diverse team that celebrates the differences and unique gifts we each bring to work.

You’ll have access to:

• A high trust working environment, with access to cloud collaboration tools like Notion, Slack, Miro, Google Workspace, and Jira to help us work together effectively
• Paid professional development (including conferences, courses, learning subscriptions, etc.)
• Harrison Assessments - our talent management provider that facilitates continuous professional development
• A variety of flexible leave options
• A company-wide paid day off
• Flexible (hybrid) working conditions
• Health insurance via our provider Vitality
• UK pension additional contribution split
• Wellbeing support- including a free School of Life subscription for all employees, and counselling via the School of Life (UK) or our EAP program (Australia)
• Our generous employee referral program
• Mid-year, quarterly, and end-of-year corporate and team events and workshops
• Short-term remote working arrangements

You'll be part of an inclusive and diverse team who celebrates the differences and unique gifts we each bring to work, and be able to take up the numerous other benefits that working at Littlepay affords you.

If this opportunity interests you, hit apply! We look forward to learning about you.