Finance Associate (Accounts Payable)

At Leapwork, we are at the center of the most important shift happening in enterprise software right now, with AI changing how software is built across every industry and every enterprise. We sit at this intersection, and what makes us different is the combination no one else brings: agentic, application agnostic, and deterministic by design across the full software delivery lifecycle. 

We are trusted by some of the world's most respected brands across financial services, pharma, manufacturing, and retail. Our platform spans agentic AI orchestration and proven visual automation across every application estate. Our AI Your Way™ approach means we amplify what enterprises already have rather than replacing it, meeting them where they are and moving at the pace the business demands. 

Backed by KKR, DN Capital, Salesforce Ventures, and Headline, we are scaling fast and the market opportunity in front of us is significant. 

If you want to do the best work of your career at a company where the product is genuinely mission critical to our customers, we would love to talk. We are headquartered in Copenhagen, Denmark with offices in Boston, London, and Gurgaon and local presence across the United States, Europe, and Asia. 

At Leapwork we have a successful finance team thriving in supporting our stakeholders and other teams running a first-class tech business. The learning curve has been steep, and we are now on our way to build a finance organization with employees specializing in their fields to excellence.  

As a Finance Associate (Accounts Payable), you will play a critical role in delivering an efficient, well-controlled Procure-to-Pay (P2P) process across Leapwork's global operations.

Reporting to the Finance Operations Manager, you will own the end-to-end Accounts Payable lifecycle, including supplier onboarding, invoice processing, payment execution, travel & expense management, and vendor relationships. You will also act as the system owner for our finance operations platforms, helping drive automation and continuous process improvements.

As part of a lean, high-performing Finance team, you will also provide support across Accounts Receivable and other accounting activities as business needs require.

Own the End-to-End Procure-to-Pay (P2P) Process

• Own the Accounts Payable function across all Group entities.
• Manage AP inboxes and resolve supplier queries promptly.
• Vendor onboarding, due diligence and master data maintenance.
• Process supplier invoices accurately and on time.
• Match invoices to approved purchase requests and supporting documentation.
• Monitor invoice approval workflows.
• Prepare and execute supplier payment runs.
• Perform supplier statement reconciliations.
• Manage aged creditors and resolve outstanding items.
• Build strong relationships with suppliers and internal stakeholders.

Own Travel & Expense (T&E)

• Own the administration of Navan.
• Review and process employee expense claims.
• Manage company card transactions.
• Support employees with T&E queries.
• Monitor compliance with expense policies.
• Reconcile expense reports and company card statements.
• Drive continuous improvements to the employee expense experience.

Finance Systems Ownership

• Support and optimise NetSuite, Navan and Omnea.
• Maintain finance master data and user administration.
• Support system enhancements and process automation.
• Identify opportunities to improve finance workflows.

Support Month-End Close

• Prepare bank reconciliations.
• Prepare Accounts Payable reconciliations.
• Prepare Accounts Receivable reconciliations.
• Prepare other balance sheet reconciliations as required.
• Investigate and resolve reconciling items.
• Maintain complete audit-ready supporting documentation.

Support Accounts Receivable

• Provide holiday and workload cover for Accounts Receivable.
• Support customer master data maintenance.
• Apply customer receipts and cash.
• Perform customer reconciliations.
• Assist with collections activities where required.

Continuous Improvement

• Support Finance transformation initiatives.
• Identify automation opportunities.
• Improve processes, controls and efficiency across Finance Operations.

Audit & Compliance

• Support annual external audits.
• Assist with VAT and statutory reporting.
• Maintain robust financial controls and audit trails.

Experience & Skills

• 3–5 years' experience in Accounts Payable or Finance Operations.
• Strong understanding of Procure-to-Pay processes.
• Good understanding of accounting fundamentals.
• Experience with ERP systems.
• Experience with NetSuite, Navan and Omnea is desirable, not mandatory.
• Excellent organisational skills and attention to detail.
• Strong stakeholder management and communication skills.
• Technology-minded with a continuous improvement mindset.
• Willing to support wider accounting duties as required.

Key Success Measures

• Accurate and timely invoice processing.
• On-time supplier payments.
• Excellent supplier and employee experience.
• Strong ownership of the end-to-end P2P process.
• Timely completion of month-end reconciliations.
• Continuous improvement and automation of finance processes.

Why Leapwork? 

We are on an exciting global growth journey, and this is your chance to jump on board and contribute to digital transformation initiatives at Leapwork. You’ll work alongside and learn from a talented and passionate team committed to both innovation and excellence. 

By joining our team, you’ll be part of an international environment where you can grow, challenge yourself, and do what inspires you. We work hard but have fun while doing it.

Leapwork Principles: 

Our three core principles capture the essence of what it means to be part of our world-class team! They are integral to how we approach our work and one another, and they serve as a roadmap to our continued growth, development, achievements, and success. 

People First: Strong relationships with our customers, partners, and team are the foundation of our success. We win by listening, understanding, and offering empathy and respect to everyone we engage with. We are human and act humane. 

Grow or Die: Standing still is not an option. We adapt to change and drive it forward. We challenge ourselves and others to keep learning, share ideas, and find new ways to grow the business. 

Speed Matters: We act with intent and urgency. We cut complexity, seize opportunities, and deliver results fast.