Administrative Assistant (Kuala Lumpur, Malaysia)

We’re looking for an organized and people-oriented professional to join our team as an HR Administrator / Administrative Assistant. This role is ideal for someone who enjoys supporting others, keeping things running smoothly, and taking care of a wide range of coordination tasks. You’ll play a key part in helping our local operations stay efficient and comfortable for everyone involved.

Responsibilities

- Coordinate day-to-day administrative tasks, including tracking supplies, equipment, and service needs in the location
- Manage relationships with local vendors for supplies, maintenance, repairs, and other services, ensuring timely and reliable delivery
- Maintain a well-organized and safe environment for employees in the working area
- Assist in planning and monitoring local budget use, ensuring cost-effective solutions for logistical needs
- Handle local shipping tasks, including sending and receiving parcels as required for business operations
- Ensure accurate maintenance of administrative records and databases, with strict attention to confidentiality
- Support employee check-in/check-out routines and access control in the location
- Respond to employee requests related to local operations, providing timely and practical assistance
- Liaise with other departments and maintain effective communication to promote a collaborative work culture
- Promote and support the company’s core values and culture through day-to-day interactions and initiatives
- Organize business trips for team members when needed
- Assist in the planning and coordination of team gatherings and company events in the location

Requirements

- 2+ years of professional experience in a relevant role
- Skilled in managing vendor relationships and ensuring the timely delivery of services/products to meet business needs
- Proficient in written and verbal communication in English & Ukrainian
- Exceptional attention to detail
- Self-driven and initiative mindset
- Excellent organizational and time management skills
- Ability to work independently
- Strong multitasking and adaptability in dynamic environment
- Skilled in managing priorities effectively
- Experienced with business software, including Google Workspace

We offer

- Opportunity to be the part of a diverse, international team with offices and clients around the world
- 16 paid vacation days per year
- 14 paid sick leave days per year
- 11 days Public holidays
- Medical insurance
- Dental expenses reimbursement
- Parking and commuting reimbursement
- Professional education budget
- Language learning budget
- Wellness budget (gym membership, sports gear and related expenses)