HR Office Admin
WHY WORK AT JOE & THE JUICE
JOE & THE JUICE is a people centric food and beverage company built around culture, not just juice, sandwiches, coffee, and much more. When joining us, you step into a high energy community where the music is loud, the bar is your stage, and your personality matters as much as your skills.
We believe in four simple virtues that shape everything we do:
- Positive Attitude
- Inclusion
- Social Ties
- Growth
For us, this means that when you choose a cup half-full mindset and welcome people form every background, build real friendships across the bar by creating great guest experiences, and use every shift as a chance to learn something new, you become more than just a juicer; like us, you continue to search and mind purpose and meaning in what you do.
From your first day, you’ll be part of an international network of juicers who support each other, celebrate wins together, and push each other to grow. You will learn by doing, move through a clear Moneyball career path, and be part of a company where most leaders have earned their stripes behind the bar (fun fact: over 75% of our employees started as Juicers!).
If you love fast paced service, music, people, and the idea of turning a job into a lifestyle, JOE can become a place to build skills, friendships, and a career that can take you across cities, countries, and roles.
Job Summary
We’re seeking a detail oriented, motivated & flexible HR/Office Administrator who will be responsible for supporting our New York Office. This role is tactical and hands-on and is a key member of this team playing a critical role keeping our day to day office operations running smoothly.
We are growing quickly and have a fun and energetic in office culture. This role will be in person 5 days a week. It is based in New York and operates out of our office in Soho.
Key Responsibilities
Office Operations & Facilities
- Oversee day-to-day office operations to ensure an organized and well running workspace.
- Manage access control and badging for employees and visitors, maintaining security compliance.
- Coordinate office moves, seating plans, and workspace assignments.
- Support facilities needs, including maintenance requests, vendor coordination, and COI (Certificates of Insurance) management.
- Maintain inventory of office and kitchen supplies, ensuring timely ordering and restocking.
Human Resources
- Maintain accurate and timely data entry across all HR systems, ensuring all employee updates are properly recorded
- Manage and organize HR files, processes, policies, and operating standards to support team efficiency and compliance
- Oversee airport badging administration, including tracking, renewals, and access management
- Ensure compliance with immigration requirements and I-9 regulations, including audit readiness and documentation integrity
Workplace Experience & Culture
- Create a welcoming environment by greeting guests and serving as the first point of contact.
- Plan and coordinate office events such as celebrations, meetings and lunches.
- Prepare and support meeting logistics, including room setup, catering, and AV coordination.
- Manage conference room scheduling and ensure all meeting spaces are equipped and well-maintained.
Technology & Onboarding Support
- Coordinate IT setup for new employees and process hardware or software requests.
- Partner with internal IT or external vendors to troubleshoot office technology issues and ensure smooth daily operations.
ABOUT JOE & THE JUICE
Joe & the Juice is a healthy fast casual concept founded in Copenhagen in 2002; since then, we have grown to more than 450 locations across 20 countries and employing more than 4,500 people worldwide. From day one, our ambition has been to prove that there should be no trade off between taste and health.
We serve high quality, freshly prepared juices, shakes, coffee, and sandwiches in relaxed, contemporary concept cafés that combine convenience with distinct urban atmospheres. Joe & the Juice goes beyond products and towards the full experience around the bar, creating a consistent universe for guests and Juicers in all our locations.
We invest heavily in internal development through our Moneyball career system and a culture where most leaders, including C-suite, VPs, and directors, have started behind the bar. We continue to evolve our people-centric and sustainability agenda that is part of our Nordic heritage and our commitment to a better future.
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