Office Manager (f/m/d)

At IONOS, the leading European provider of cloud infrastructure, cloud services and hosting services, you will work together with a wide range of teams. We are characterized by open structures, a friendly working culture and flat hierarchies with a strong team spirit. We firmly believe that work and fun are compatible, and offer you the right environment for this. Our constant growth means that we are always looking for new colleagues. Become part of IONOS and grow with us.

We are looking for an experienced and committed Office Manager (m/f/d) to join our team in Karlsruhe and oversee three of our office locations in southern Germany. As an important part of our company, you will not only be responsible for the efficient organization and coordination of our day-to-day office activities, but also for promoting a positive and supportive working environment. With your organizational skills, you will always keep track of everything and ensure that everyday office life and internal events run smoothly. 

We are looking for someone who not only masters administrative tasks, but also embodies our corporate values and reflects them in their daily work.

Tasks

• You will work with our Workplace Experience & Occupational Health Management Team to create a modern, healthy working environment.
• You will be responsible for managing our office: monitoring and managing service contracts in the area of facility management (e.g. cleaning, property management), coordinating service providers in the area of facility management (e.g. cleaning, tradespeople, suppliers of office materials), and overseeing office maintenance and repair work.
• You will be responsible for the safety and protection of our employees and resources, playing a central role in the areas of security management, occupational safety and fire protection.
  Together with your colleagues from our Reception Management team, you will ensure that office processes run smoothly.
• You will answer employee enquiries about office-related matters (e.g. office supplies, furniture, hardware) and support them in all organizational matters.
• You will be responsible for purchasing and managing office supplies and consumables, as well as ordering drinks and fruit.
• You will be responsible for planning and organizing internal events that promote our location culture and strengthen team spirit.

Qualifications

• Work experience: You have proven experience as an office or facility manager, front office manager or administrative assistant.
• Office management expertise: You have in-depth knowledge of office management tasks, systems and procedures.
• Legal knowledge: You are familiar with the legal basics, especially in the area of data protection and information security.
• Technical know-how: You are confident in using office software (preferably Google Workspace) and have practical experience with office equipment such as fax machines, printers and workplace furniture.
• Project management experience: You have initial experience in project management in the areas of office organization, office design, relocations and team events.
• Soft skills: You are a team player with a sense of responsibility, strong communication skills, time management and multitasking abilities, problem-solving skills, creative thinking, service orientation and a hands-on mentality. 

Benefits

• Subsidized canteen and various free beverages at some locations.
• Modern office spaces with very good transport connections.
• Various employee discounts for activities and products.
• Employee events such as summer and winter celebrations, as well as workshops.
• Numerous training and development opportunities.
• Various health offers, such as sports and health courses.

About IONOS

IONOS is the leading European digitalization partner for small and medium-sized businesses (SMB). The company serves around six million customers and operates across 18 markets in Europe and North America, with its services being accessible worldwide. With its Web Presence & Productivity portfolio, IONOS acts as a 'one-stop shop' for all digitalization needs: from domains and web hosting to classic website builders and do-it-yourself solutions, from e-commerce to online marketing tools. In addition, the company offers Cloud Solutions to enterprises who are looking to move to the cloud as their businesses evolve. 

We value diversity and welcome all applications - regardless of, for example, gender, nationality, ethnic or social origin, religion, disability, age as well as sexual orientation and identity, physical characteristics, marital status or any other irrelevant factor subject to applicable law.