Project Co-ordinator

Would you like to be instrumental in enabling the next generation of semi-conductors?

Are you a pro-active, hands-on Project Co-ordinator  with a background in Engineering or Sciences? Does Advanced Excel, Macros and Data analysis and presentation come easily to you? Would you like a role where you can learn from the ground up and progress in a fast paced and innovative industry?

If this sounds like you, read on….

Reward and Benefits: 

• £28,000 to £34,000 (depending on experience) 
• 25 days annual leave, death in service and private health care benefits, personal pension contributions of 4% with salary sacrifice and a generous EMI Share scheme

Based in Abingdon, Oxford, UK, we are a high calibre team of 100 plus people and we are growing fast. We are backed by global financial and industry investors including Applied Ventures, the strategic venture arm of the industry leading equipment company.

About the role: 

A typical day for a Project Co-Ordinator could look like this:

• Project Housekeeping: Maintaining the folder structures and documentation for 50+ active projects to ensure everything is audit-ready and accessible.
• Data Reporting: Leveraging advanced Excel (macros/pivots) to track KPIs and provide performance metrics for the PMO.
• Stakeholder Support: Assisting Project Leads by extracting data for high-level presentations using templates and tracking smaller work packages.
• Deadline Coordination: Monitoring project timelines and proactively prompting team members to ensure milestones are met.
• Process Setup: Establishing and enabling the administrative foundations for new projects.
• Team Liaison: Acting as a central point of contact within a diverse, fast-paced engineering environment to keep information flowing.

Who we are looking for:

To succeed as a Project Co-Ordinator, we do need you to have the following experience or skills:

• Excel Power-User: Managing complex spreadsheets, using macros, and performing detailed data analysis.
• Organisational Discipline: A natural "completer-finisher" who enjoys creating order and maintaining high standards of documentation.
• Proactive Mindset: The ability to take initiative and work independently once given a clear objective.
• Effective Communication: Clear, confident verbal and written skills to collaborate with an outgoing and diverse project team.
• Listening effectively: to understand what is required.

Nice to have:

• Exposure to MS Project, Jira, or similar task-management software.
• Creating clean, data-driven slides for executive reviews.
• Administrative Experience

Education / Qualifications: 

Either an Engineering or Science degree or similar, or a clear equivalent path through relevant apprenticeship or accumulated experience. 

We look for these attributes for our team:

• Self-management: Able to work independently, setting priorities for own work based upon the company goals and targets.
• Teamwork: Engages with other members of the company to bring the best solutions to the problem. Recognise the value that fellow company members bring to enhance own abilities. Supports colleagues with their tasks when critical to the company goals.
• Impact and Influence: Establishes themselves as the knowledge centre in their own field.
• Ownership & Initiative: React and address both short- and medium-term issues and proactively takes action to solve them.
• Results Orientation: Focus on the company goal, avoid distraction, making timely decisions to achieve the target.

A bit about us: 

Infinitesima is a privately owned company founded in 2001, as a spin-out of the University of Bristol, by CTO Professor Andrew Humphris. Our dynamic team of scientists and engineers is focussed on enabling the next generation of semiconductor devices through delivery of innovative products to customers around the world. 

Our strength lies in the varied perspectives that come from different cultures, experiences, and identities. We believe that true innovation is fuelled by collaboration, locally and globally. We strive to foster an environment where everyone can contribute meaningfully and thrive. If you require adjustments to take part in the recruitment process, please let us know, we’ll do our best to support you.

Note to recruitment agencies: Infinitesima Ltd only works with approved agencies and does not accept unsolicited agency CVs. Please do not submit candidate details in response to this advert, or to any Infinitesima Ltd employees. Infinitesima Ltd is not responsible for any fees related to unsolicited CVs.

A note on how we run interviews:
We use AI only to transcribe our interviews so we can focus fully on you instead of scribbling notes. The AI does not take part in any decision making at any stage. All hiring decisions are made by real humans based on the conversation we have with you.

Location and work pattern:

All of our UK team members are asked to work on site here at Abingdon during their first three months with us. We offer flexible, hybrid working where possible upon completion of probation.