Administrative Assistant

As an Administrative Assistant, you will provide comprehensive support to a group of senior leaders in a fast-paced trading and research environment.  You will work directly with one of our largest trading teams and play a critical role in ensuring strong communication across the organization.  This role will also be highly involved in planning and executing events to foster team camaraderie. 

This position requires on-site work from our Chicago office at least four days per week.

Your Core Responsibilities:

• Provide day-to-day administrative support for 4 senior managers; provide additional support to other team members within the organization as needed.
• Manage complex calendars, schedule meetings, and coordinate schedules across time zones (including meeting agendas and meals when necessary).
• Coordinate on-site logistics for meetings and presentations, such as audio/visual, meeting rooms, agendas, and meals as needed.
• Manage travel logistics and activities, including accommodations, transportation, and meals.
• Manage and submit business expenses and prepare reports on such as needed.
• Assist Chief of Staff with internal and external communications, activity and event planning, and space planning.
• Liaise with Events team on event logistics, venues, transportation, menus, etc.

Your Skills and Experience: 

• 4+ years of experience in an administrative role supporting senior managers; experience supporting multiple people preferred.
• Must be highly organized and detail-oriented with an ability to manage multiple individual preferences and requirements.
• Excellent written and verbal communication skills.
• Strong time management skills and an ability to organize and coordinate multiple concurrent projects.
• Proficiency with MS Office suite (Outlook, Excel, Word) and an aptitude for learning new software and systems.
• Flexible team player, willing to adapt to changes and tackle new challenges.
• Ability to handle confidential and sensitive information with discretion.

Please note that immigration sponsorship is not offered for this specific opening.

About Us

IMC is a global trading firm powered by a cutting-edge research environment and a world-class technology backbone. Since 1989, we’ve been a stabilizing force in financial markets, providing essential liquidity upon which market participants depend. Across our offices in the US, Europe, Asia Pacific, and India, our talented quant researchers, engineers, traders, and business operations professionals are united by our uniquely collaborative, high-performance culture, and our commitment to giving back. From entering dynamic new markets to embracing disruptive technologies, and from developing an innovative research environment to diversifying our trading strategies, we dare to continuously innovate and collaborate to succeed.