International Payroll Coordinator

Job Type: Full-time, permanent

Location: London

Job purpose: The International Payroll Co-ordinator will be responsible for processing the accurate, timely and compliant IFRS’s payrolls and Employer of Record arrangements.

Principal accountabilities:

Employer of Record & Payroll Processing

Employer of Record (EOR) administration

The payroll co-ordinator will be responsible for engaging with the EOR provider to amend current arrangements or if required, add secondees to existing region/[s] or onboarding new/exiting EOR region/[s] as required.

They will also be responsible for invoice reconciliation, payment processing and associated journals.

Payroll

Note: the payrolls processed by IFRS are subject to change/addition and are dependent upon IFRS operational requirements at the time.

Included in the above payrolls:

• Management of shadow payroll arrangements.
• Trustee’s payroll (quarterly and annually).
• Board members notional payroll processing (monthly).
• Benefits administration and payments.

The International Payroll Coordinator will have ownership of the start to end payroll processing (including but not limited to the following) payroll run, statutory filing and payments, alongside EOY activities.

Compliance & Improvement

• Ensure payrolls processed comply with the in-region regulations and internal policies with a zero-error percentage rate.
• Assist with internal and external audits by providing payroll data, reconciliation and variance explanations.
• Maintain and update the internal controls and payroll procedure documents.
• Identify process improvements or potential risks providing clear explanation on the next steps to address these.
• Prepare feedback when necessary to update the Risk Committee on any errors – be able to identify error source, identify the steps required to avoid reoccurrence and detail how solution will be monitored/reviewed.
• Must keep up to date on legislative changes for payroll regions supported by IFRS payroll.
• Ensure compliance with GDPR and internal policies when processing payroll data.

Accounts & Reporting

• Generate payroll run review and sign-off packs.
• Perform monthly payroll accounts reconciliation (balance sheet and PnL) ensuring alignment to payroll reports and financial statements across all required entities. The coordinator is responsible for ensuring account clearance and resolution of any reconciling items.
• Prepare and post payroll-related journal entries inclusive of intercompany journal entries across all entities.
• Provide variance analysis on actuals versus budget for any region and entity that payroll supports.
• Collaborate with wider finance team to ensure payroll costs are accurately allocated and reported.
• Prepare and circulate monthly headcount report.
• Generate the payroll data to support (to include but not limited to the following), company insurances, form 990, form 1090, IFRS grant submissions, ONS surveys and be able to design and provide Management Information as may be require adopting a correct first-time approach to report creation.
• Be able to communicate effectively and clearly in both written and visual formats.
• Responsible for generation and submission of the Hartford audit, P11D’s, PSA and third-party benefit uploads e.g. Aviva pension scheme.

Other duties

• Assist with the administration of annual and ad-hoc pay reviews, as required.
• Ability to manage workloads and where required, pivot to support ad-hock tasks whilst still delivering BAU.
• Complete special projects and miscellaneous assignments, as required.
• Ability to liaise with HR and payroll providers to resolve issues.
• Be able to breakdown complex payroll instructions to provide clear advice to the payroll provider where required – building a close working relationship with the outsourced provider.

Qualifications Criteria:

Solid and proven UK payroll experience at the SME level. Knowledge and understanding of legislation and compliance for payrolls in any of the following jurisdictions will be preferred:

• Canada
• China
• France
• Germany
• Japan
• USA
• Finland
• New Zealand
• Switzerland

Expertise in start-to-end payroll processing. Extensive experience in payroll data analysis, reporting, journals, and reconciliation.

Skills and Attributes:

Technical Skills

• Proficient in intermediate/advanced Excel skills including formulas and pivot tables; knowledge of macros and Power BI is advantageous.
• Strong analytical skills, with the ability to review large datasets under pressure, identify patterns and trends, and highlight discrepancies and variances in payroll run outputs.
• Attention to detail and ability to maintain accuracy in a fast-paced environment.
• Effective workload management, task prioritisation, and adaptability to changing demands.
• Proactive with the ability to self-learn and stay current with legislative and compliance knowledge for the regions IFRS payroll supports and operates in.
• Exceptional multi-region communication and presentation skills required.
• Strong problem-solving abilities, capable of critical thinking regarding data and its implications.
• Collaborative work style, able to function effectively across different teams and partner groups.
• Discretion in handling information of a sensitive nature, ensuring confidentiality is maintained.

Communication

• Strong verbal and written communication skills, capable of interacting at all employee levels.
• Ability to simplify complex payroll instructions to provide clear advice to the payroll provider, fostering a close working relationship with the outsourced provider.
• Establish robust relationships with internal and third-party stakeholders.
• Responsible for addressing employee queries in a professional and timely manner.
• Provide legislative and technical advice to wider Finance teams and HR.
• Excellent visual presentation skills, able to convey ideas succinctly and accurately to stakeholders and partners.

Organisational

• Capability to work independently.
• Highly organised and focused, adept at managing multiple payrolls and cycles across various time zones while maintaining a zero percent error rate across all EOR and payrolls.

Help shape the future of reporting for global financial markets

The IFRS Foundation is a public interest, not-for profit organisation that sets corporate reporting standards for the capital markets globally. IFRS Accounting Standards are required for use by more than 140 countries whilst IFRS Sustainability Disclosure Standards are rapidly becoming the global baseline for sustainability disclosures worldwide.

We are a highly diverse and inclusive organisation. Our 350+ staff come from more than 45+ different countries and are united in supporting the mission of the Foundation to bring transparency, accountability and efficiency to capital markets worldwide. With offices in London, Frankfurt, Montreal, Tokyo, Beijing and San Francisco, the Foundation is truly a global standard-setter.

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