Accounts Receivable Assistant

London:  London, United Kingdom
Duration: 12 months, Fixed term contract
Salary: Competitive, plus benefits

Purpose: The Accounts Receivable Assistant will support all stages of the accounts receivable process, ensuring that customer invoices and queries are handled promptly and effectively. Additionally, they play a crucial role in ensuring financial entries are accurately recorded.

Principal accountabilities

• Issue royalty invoices according to contractual agreements, ensuring that royalties are accurately calculated by the customer and correctly entered in Salesforce by the legal team
• Calculate and invoice annual fees and other fixed payments according to contractual agreement
• Set up advance opportunity invoices in Salesforce in line with contractual agreements
• Issue credit notes when required
• Integrate invoices into Business Central, ensuring correct deferral of revenue
• Monitor and process UK payments received
• Efficiently manage the revenue email inbox to promptly address and resolve customer queries and manage communications
• Credit control, collaborating closely with Legal and Translation, Adoption and Copyright (TAC) teams
• Send and reconcile monthly customer statements
• Prepare monthly reporting e.g. Aged Debtors reporting for presentation at monthly meetings
• Publications:
  • Run daily reports from the payment processing platform (Webshop)
  • Run invoice integration between Webshop and Business Central
  • Liaise with IT team to resolve invoices that fail integration
  • Liaise with Customer Services team to resolve any queries on invoices/payment received
  • Post cash receipt journals for all Webshop sales
  • Bank reconciliation (publications account)
  • Maintain refund register
  • Reconcile customer accounts
  • Reconcile stock report
  • Reconcile deferral report
  • Perform stock count at year-end

Salesforce

• Consistently maintain and update Salesforce to ensure it contains accurate and relevant contract information
• Continuously improve Salesforce processes to optimise royalty revenue coordination

Other:

• Support the timely preparation of revenue reports from Business Central and Salesforce
• Support the preparation of annual budgets
• Assist with balance sheet reconciliations
• Assist with internal and external audits
• Handle ad-hoc requirements
• Act as back-up to the revenue team and provide ad-hoc support to the revenue team and the wider Finance team as required

Skills and attributes

• Excellent communication skills both written and verbal
• Ability to work from own initiative
• Proactive manner, ability to use own initiative, and willingness to accept responsibility
• Process focussed and methodical manner, with a high level of accuracy and attention to detail
• Highly organised and focused, able to multi-task and manage workload to ensure that priorities are met
• A motivated team-player, who can work effectively with other team members
• Eagerness to learn and willingness to listen to others; ability to follow instructions and respond positively to constructive feedback 

Qualifications and experience

Essential:

• Work towards a recognized accounting qualification (AAT / ACCA / CIMA) (optional)
• Previous experience with accounts receivable and / or accounts payable is essential
• Previous experience working with multiple currencies
• Proficiency in Excel
• High level of attention to detail and accuracy

Preferred:

• Experience working in an international environment.
• Experience working with Business Central and Salesforce

Closing date: 18th April 2025  

Please note that while we have a closing date for this application, we reserve the right to interview candidates and potentially close the role early should we find a suitable candidate before the closing date.

Help shape the future of reporting for global financial markets

The IFRS Foundation is a public interest, not-for profit organisation that sets corporate reporting standards for the capital markets globally. IFRS Accounting Standards are required for use by more than 140 countries whilst IFRS Sustainability Disclosure Standards are rapidly becoming the global baseline for sustainability disclosures worldwide.

We are a highly diverse and inclusive organisation. Our 350+ staff come from more than 45+ different countries and are united in supporting the mission of the Foundation to bring transparency, accountability and efficiency to capital markets worldwide. With offices in London, Frankfurt, Montreal, Tokyo, Beijing and San Francisco, the Foundation is truly a global standard-setter.

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