Data Administrator

Job Title: Data Administrator
Location: Gurgaon, India

Job Purpose

To research GP practices within designated geographical areas and systematically collect, verify, & maintain accurate data relating to single-handed partnerships, partner demographics, contact details, and latest Care Quality Commission (CQC) ratings. The role requires accurate data entry and ongoing maintenance of a live spreadsheet database.

Key Responsibilities

• Identify and compile a comprehensive list of GP practices within allocated geographical areas.
• Review GP practice websites and publicly available information sources to:
• Identify single-handed partnerships.
• Identify practice partners and, where possible, determine partners aged 55+.
• Source and verify:
• Practice contact details (address, phone, email etc where available).
• Latest CQC rating and inspection date via the Care Quality Commission website.
• Input and maintain all collected data accurately into a live spreadsheet/database.
• Ensure all data is:
• Accurate
• Consistently formatted
• Up to date
• Flag incomplete or unclear information for follow-up research.
• Conduct periodic data validation checks to ensure ongoing accuracy.
• Maintain confidentiality and comply with GDPR and data protection standards.
• Provide summary updates or progress reports as required.

Key Skills & Experience

Essential

• Strong internet research skills.
• High attention to detail and data accuracy.
• Experience using Excel or Google Sheets (including sorting, filtering, and basic formulas).
• Ability to interpret publicly available professional information.
• Good organisational and time management skills.
• Ability to work independently and meet deadlines.

Desirable

• Experience working with healthcare data or GP practices.
• Familiarity with CQC ratings and reporting structures.
• Experience with CRM systems or live databases.
• Understanding of UK primary care structures.

Personal Attributes

• Analytical and methodical.
• Discreet and professional.
• Self-motivated and proactive.
• Comfortable working with structured datasets.
• Strong written communication skills.

Key Performance Indicators (KPIs)

• Accuracy rate of data entry.
• Number of practices researched per week.
• Completeness of required data fields.
• Timeliness of updates.
• Reduction in data gaps over time.

Tools & Systems

• Practice websites
• CQC website
• Excel / Google Sheets (live shared spreadsheet)
• Internet research tools