Front Desk Receptionist / Assistant Office Manager (10-20 hrs) (f/m/d)

About The Company
GROPYUS creates sustainable, affordable, and aspirational buildings for everyone through modular construction and setting a new standard in smart living.

About the Role:

We are looking for a part-time Front Desk Receptionist / Assistant Office Manager (f/m/d) (10-20 hrs) for our centrally-located office in Berlin-Schöneberg. 

Please note that due to the kind of tasks associated to this position, the successful candidate must be physically present at the office location during office hours.   

The Assistant Office Manager (f/m/d) works from our front desk/reception and welcomes visitors and employees arriving at the office. In this role you will work alongside our existing Office Manager to take care of all office-related topics. You will be in close contact with several suppliers, e.g. landlord, craftsmen and vendors. The daily business is full of variety and every day is unique. Come make your mark and join our Builders community!

What you'll be doing: 

Among your responsibilities for different operational tasks, in particular you will drive-

• Proactive preparation and coordination of day-to-day office tasks 
• Creating an atmosphere in the office to make colleagues and external visitors feel welcome and comfortable  
• Visitor management – welcoming and guidance 
• Health and safety at the office, including COVID-19 regulations and the relationship with the company doctor 
• Supporting the People team with the monthly onboarding of new employees 
• Assisting teams with organizing meetings, caterings and general office related duties 
• Support in organizing employee events 
• Budget management for all office supply expenses 
• Receiving external mail and packages and internal distribution 

What you bring: 

• You have gained first experience working as a Receptionist or Office Assistant, and/or have experience in the hospitality business or in the service industry
• You have professional experience working with the Microsoft Office Suite
• You have excellent written and verbal communication skills in German and minimally B1 English skills
• You have a strong service orientation and enjoy working as part of an international team
• You enjoy organizing events, including summer parties, holiday parties, and investor events
• You are hands-on, roll up your sleeves and don’t shy away from taking on administrative and operational tasks

What We Offer

• An unlimited contract with 28 vacation days. (based on full-time contract)
• Attractive perks and benefits: We offer a company pension scheme, language courses (English/German), and employee discounts with selected sustainable brands. Furthermore, our external partners in mental health support you in strengthening your mental health through anonymous private/group sessions.  
• Virtual Shares Program: Participate in the success of GROPYUS through our Virtual Share Program. 
• Ownership: You can truly make your mark with your work and contributions – on  all our organizational levels. Find your solutions, drive and test them. 
• The chance to be part of something big: Our mission is to rethink an entire industry. Join us in reinventing construction and fostering sustainable, affordable living.  
• A diverse and enriching work environment: Become a valued member of a wonderfully diverse team of individuals from over 50 countries. At GROPYUS we value inclusion above all, ensuring that everyone feels they belong – no matter their background. In this way, our differences become strengths that help us grow as a team. 

Join us on our mission to design buildings as continuously evolving products to create the most exciting and affordable experience for all. We build for people and conserve the resources of our planet.

We can't wait to get to know you. 
For more information, visit our website, and if you have any questions, please reach out to us via email.