Talent Admin Lead

Why this role exists:

The purpose of this role is to develop, manage, and optimize the HR Administration function across the company. It combines operational leadership, team management, compliance oversight, and hands-on project execution. The position ensures accurate employee records, seamless HR processes, compliant payroll processing, and efficient global HR operations.

What you’ll drive:

HR Operations & Employee Lifecycle

• Accompanying all core HR processes (onboarding, promotions, internal transfers, offboarding, relocation) in terms of documentation and paperwork.

• Maintaining accurate and up-to-date employee records (personal info, attendance, disciplinary actions) and organizational structures in the HRIS.

• Managing and scaling HR Administration operations across various targeted locations and international jurisdictions.

Payroll Processing & Compliance

• Verifying and submitting accurate base salary and timekeeping data to Finance, ensuring exact calculations of salary deductions and timely employee payments.

• Ensuring full compliance with local employment laws, migration processes, salary payments, and global HR best practices.

• Managing HR audits, compliance task tracking, and maintaining legally required documentation.

• Handling migration processes in alignment with local legal requirements.

HR Policies & Procedures

• Leading the full life-cycle of HR policies: from development and implementation to alignment with company values and local laws.

• Ensuring transparent communication so employees understand and adhere to company policies.

Team Management

• Supervising, mentoring, and leading a team of HR Administration specialists.

• Setting priorities, delegating tasks, monitoring performance, and conducting regular evaluations.

• Identifying team gaps, creating targeted action plans, and fostering professional development.

Project Management & Process Optimization

• Leading HR Administration projects, such as launching hiring in new locations or enhancing operational efficiency.

• Driving automation, digital transformation, and process optimization within HR Admin workflows using advanced HRIS tools.

Data Analysis & HR Reporting

• Analyzing salary-related and operational HR data to generate management reports.

• Identifying trends or unusual fluctuations to support data-driven decision-making.

What makes you a GR8 fit:

Must-have

• 5+ years of extensive experience within the HR Administration / HR Operations function.

• 2+ years of proven experience in managing a team of HR Administration specialists.

• A portfolio of successful HR Admin projects (e.g., launching hiring in new regions, process automation, transformation of salary payment approaches).

• Advanced user of HRIS and HR automation tools.

• Strong background in labor law, official employment legalities, migration regulations, and B2B contractor frameworks in an international setting.

• Strong analytical mindset with experience handling large datasets to derive insights and build data-driven solutions.

• High level of autonomy, decision-making capability, and accountability for team results.

• Ability to manage complex cross-functional projects and drive change management effectively.

• Excellent verbal and written communication skills with strong presentation abilities for executive stakeholders.

• Proactive mindset focused on continuous process optimization and innovation.

Nice-to-have

• Experience working with HiBob HRIS.

• Experience supporting People Operations across Spain, Poland, and Cyprus.