Office Manager

About the Role 

We are looking for a highly organized and proactive Administrative Assistant / Office Manager to ensure smooth daily operations in our Dubai office. This role combines general administrative responsibilities with hands-on office management. You will be the go-to person for maintaining a well-functioning workspace, supporting employees, coordinating with suppliers, and assisting the People & Culture team with operational tasks. 

Key Responsibilities 

Office & Facilities Management 

• Oversee day‑to‑day office operations to ensure a smooth, organized, and efficient working environment. 

• Manage office supplies and consumables and ensure timely replenishment. 

• Coordinate with vendors, maintenance teams, and other service providers to maintain a functional and well‑presented office. 

• Monitor and support facility needs, including consumables. 

• Support operational workflows and help streamline administrative processes. 

Reception & Administrative Support 

• Welcome visitors, receive deliveries, and handle incoming calls in a professional and courteous manner. 

• Maintain office and meeting rooms and assist with office‑related requests from employees. 

• Provide general administrative support, including preparing documents, presentations, reports, and spreadsheets. 

• Coordinate travel arrangements such as hotel reservations and flight bookings. 

Operations & Events 

• Assist in organizing internal office events, meetings, and team‑building activities. 

• Help with internal event‑related logistics as needed. 

Marketing Support 

• Assist with basic marketing‑related activities, such as preparing materials, coordinating with suppliers, and supporting branding or promotional initiatives. 

Requirements 

• Bachelor's degree in Business Administration 

• Minimum of 3 years’ experience in an administrative capacity, such as Office Manager or Team Assistant, ideally within a professional services environment. 

• Strong proficiency in Microsoft Excel, Word, and PowerPoint. 

• Excellent organizational skills with attention to detail. 

• Strong communication and interpersonal skills; positive mindset and service oriented. 

• Ability to work fully on-site in our Dubai office (no remote or hybrid options). 

• Proactive, reliable, and able to work independently. 

• Fluent in English Language, Arabic Language is a plus.