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Facilities Coordinator

New York

Company Overview

The Financial Times is one of the world’s leading business news organizations, recognized internationally for its authority, integrity, and accuracy, with offices in more than 35 cities, including London, New York, Hong Kong, Singapore, Beijing, Manila, Sofia, San Francisco, and Tokyo. The FT has a record paying readership of one million, three-quarters of which are digital subscriptions.

Join us and find an inclusive and fast-paced environment with unique opportunities to support every step of your career. Learn more about the FT at aboutus.ft.com.

Facilities Coordinator Job Description

The Facilities Coordinator is a key role at the Financial Times. You help support the connection, culture, and office needs of our NY office. You serve as a point of escalation for the Facilities team, and a key point of contact for candidates, colleagues, and visitors onsite, you prioritize making everyone feel welcome and heard. This is a full-time role working from our New York City office and reports to US Facilities Manager. 

Experience

  • Office Management 

  • Facilities Maintenance  

  • Hospitality 

  • IT Literate - Google Suite, Slack, Workday
     

Essential Duties & Responsibilities of the Position:

  • Hospitality

    • Act as a main point for all employees, vendors, and guests - “Welcome to the FT”

    • Reception Desk Management Tuesdays & Thursdays + when needed
       

  • Administrative Support

    • Support the Head of Facilities in the day-to-day running of the New York, Washington DC, Houston, and San Francisco offices

    • Supporting four US offices, ~350 employees

      • Respond to all incoming queries and requests from other departments
         

  • People Management

    • Direct and work with the Day Porter to ensure cleaning is carried out to high standards and the kitchens & supply rooms are all well-stocked

    • Building strong professional relationships with internal and external stakeholders
       

  • Budget Management

    • Develop budgeting spreadsheets for office-related expenses; track, update, and report daily to the Management Team

    • Managing office Inventory
       

  • Project Management

    • Find areas of improvement in office processes and procedures 

    • Monitor the progress of ongoing facility-related tasks and repairs

    • Assemble, install, and move furniture
       

Experience / Skills

  • Ability to multitask

  • Attention to every detail & optic

  • Great teammate with strong communication and interpersonal skills

  • Organized, Problem Solver, able to prioritize

  • Set up & break down of events
     

Bonus Skills

  • Experience using ticket management platforms

  • Experience using various security platforms (C-Cure, Kastle, Envoy, Raydiant, etc)

  • College Degree Preferred

Requirements 

  • On-site Mondays - Fridays, 9am - 5pm

  • Competent with Google Suite

 

This role is non exempt. A reasonable estimate of the salary range for this role is $32.97 - $38.46 per hour. To ensure pay fairness, the successful candidate will be offered a salary within the estimated salary range based on a number of considerations including but not limited to: skill set; experience and training; certifications; and other business and organisational needs. The disclosed range estimate is for our NYC office and has not been adjusted for other locations.

Our benefits vary depending on location, but we are committed to providing best in class perks across all our offices as well as an inclusive environment to develop your career. Examples of our benefits include; generous paid time off, comprehensive medical, dental and vision insurance for employees and their families, paid parental leave, competitive 401k and company match, Flexible Spending Account (FSA) and commuter benefits. Full details of our benefits can be found here.

At the FT, we know our most valuable resources are our people and we embrace our employees’ unique skills, experiences, and perspectives. We welcome all members of the community to apply regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

 

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