Facilities & Logistics Co-ordinator - Jersey

Facilities & Logistics Co‑ordinator

Location: Jersey
Contract: Full‑time, Permanent
Reports to: Director of Operations

Overview

The Facilities & Logistics Co‑ordinator plays a crucial role in supporting the smooth operation of a UHNW family’s properties, assets, and day‑to‑day logistics. This position requires exceptional organisational skills, discretion, and the ability to anticipate needs in a fast‑paced, high‑expectation environment. You will work closely with the Director of Operations, household staff, external contractors, and the wider team to ensure all facilities are maintained to an impeccable standard and all logistical requirements are executed seamlessly.

Key Responsibilities

Facilities Management

• Oversee the ongoing maintenance, presentation, and readiness of all residential properties (primary and secondary estates).
• Schedule, coordinate, and supervise contractors, engineers, landscapers, and specialist trades.
• Conduct or ensure that regular property inspections are carried out to identify repairs, preventative maintenance, safety issues, and appearance standards.
• Ensure all compliance, certifications, and service records (HVAC, generators, fire systems, pools, vehicles, etc.) are up to date and accurately documented.
• Maintain inventories of household supplies, equipment, tools, and maintenance materials.
• Support refurbishment, renovation, or cap‑ex projects as required.

Logistics & Operations

• Manage the movement of goods and equipment between properties and locations, both domestically and internationally.
• Assist with the movement of people when required, working with the EA and Security team to always ensure safety and efficiency.
• Coordinate shipping, customs, and secure transport of personal items, luggage, and household goods.
• Help plan and support events, family travel, guest arrivals, and property turnover logistics.
• Arrange procurement and sourcing of items- tracking lead times, deliveries, and vendor performance.
• Ensure vehicles, assets and any estate machinery are serviced, fuelled, and operational at all times.

Estate & Household Support

• Work closely with the Property Officer to support daily tasks.
• Assist with scheduling estate activities, maintenance visits, and family movements.
• Provide hands‑on support during high‑intensity periods, including residence openings/closures, driving, hosting, or seasonal preparations.
• Act as a liaison between household staff, office personnel, and external providers.

Administration & Record‑Keeping

• Maintain detailed logs of work orders, service schedules, and recurring tasks.
• Track budgets, invoices, and contractor costs in line with financial processes.
• Prepare reports for the Director of Operations as required.

Personal Qualities

• Highly organised with exceptional attention to detail.
• Calm under pressure and able to adapt quickly to changing priorities.
• Solutions‑driven, proactive, and able to anticipate needs before they arise.
• Professional, discreet, and comfortable handling confidential information.
• Strong communication skills and the ability to build trusted relationships with staff, suppliers, and family representatives.
• Hands‑on, practical, and willing to support across all areas when required.

Skills & Experience

• Previous experience in luxury property management, private households, hospitality, estates, marine, aviation, or logistics roles.
• Strong project‑coordination and contractor‑management experience.
• Technical aptitude and understanding of household systems (HVAC, electrical, plumbing, security, AV desirable).
• Full, clean driving licence; ability to travel if required.
• Competent with digital tools, scheduling systems, and inventory management.