Executive Assistant

About Everest

Everest is on a mission to revolutionize executive support services by blending cutting-edge technology with a personal touch. We empower leaders and entrepreneurs to maximize their potential and reclaim their most valuable asset—time. Join us on a journey toward greater productivity, balance, and lasting success.

About The Role

As an Executive Assistant at Everest, you are the backbone of the executive team's success. You will excel in managing complex projects, leading cross-functional coordination, and addressing challenges proactively. The EA takes ownership of tasks, providing high-level support in various areas such as operations, communication, and finance.

Core Qualities:

• Communications Expert: Strategically convey messages to diverse audiences, fostering strong internal and external relationships.
• Autonomous Problem Solver: Anticipate and address challenges, ensuring smooth operations and executive support.
• Project Leader: Manage high-profile projects, ensuring coordination across teams and timely execution.
• Systems Optimizer: Continuously refine systems and processes to improve efficiency and support growth.

Responsibilities:

• Operational Support: Manage complex calendars, scheduling, and communication. Coordinate high-level meetings and mentor Junior EAs.
• Data Management: Develop and maintain databases, prepare reports, and ensure data accuracy for executive decision-making.
• Travel & Events: Plan detailed travel itineraries and coordinate large-scale events, while managing vendor relationships and handling unforeseen challenges.
• Financial Management: Oversee expense management, budgeting, and financial reporting. Handle invoicing and ensure financial compliance.
• Cross-Functional Collaboration: Support client onboarding, identify opportunities for account growth, and collaborate with product and technical teams to enhance the Everest platform.

This role is dynamic, and responsibilities may evolve as business needs change. Flexibility and adaptability are key to success.

Skills and Qualifications:

• Experience: 5-7 years supporting C-level executives in roles such as executive assistant or chief of staff. Proven ability to manage communications, schedules, and high-stakes projects.
• Leadership: Experience mentoring junior staff and leading cross-functional teams.
• Technical Skills: Proficiency in Google Workspace, Microsoft Office, and project management tools like Asana. Familiarity with CRM software (HubSpot, Salesforce) and financial tools (Ramp).
• Key Competencies: Strategic problem-solving, superior communication, high emotional intelligence, confidentiality, and organizational excellence.

Work Environment:

• Location: Remote, must be available during Eastern and/or Pacific time zones.
• Hours: Approximately 40 hours per week.
• Travel: Willingness to travel up to 40% of the year, fully covered by Everest.
• Device: Everest operates as a BYOD (Bring Your Own Device) organization.

Compensation and Benefits:

• Salary: $50,000 - $90,000
• Healthcare: Medical, dental, and vision coverage.
• PTO: Generous Paid Time Off policy.
• Growth: Opportunities for upskilling, education, and attending industry events.

We’re excited to welcome you to our team. Your expertise and leadership will have a significant impact, and we look forward to the value you’ll bring to Everest!