Office Manager

WHAT YOU'LL BE DOING:

• Ensure smooth daily operations of the Malta office.
• Handle front-desk responsibilities (visitors, calls, deliveries, mail).
• Support employees with day-to-day office needs.
• Contribute creative ideas to improve the office environment and support internal events and activities.
• Maintain office supplies, groceries, and overall workplace order.
• Coordinate maintenance, repairs, and communication with building management.
• Manage vendors and service providers.
• Manage purchasing end-to-end and keep related documentation organized.
• Monitor office-related expenses and ensure cost control.
• Prepare basic expense reports and summaries when required.
• Maintain clear and practical office procedures.

WHAT WE LOOK FOR IN YOU:

• Solid experience in Office Management and/or Operations roles.
• Strong English communication skills (spoken and written).
• Excellent organizational skills with strong follow-through.
• Strong analytical mindset with attention to numbers and details.
• Comfortable working with budgets, cost tracking, and calculations.
• Practical problem-solving mindset and ability to handle unexpected issues calmly.
• Confidence working with office equipment and everyday technology.
• Ability to create clear, structured, and actionable process documentation.
• Currently based in Malta or willing to relocate here.

NICE-TO-HAVE:

• Experience with task management tools (ClickUp, Notion, Miro, or similar).
• Proficiency in Google Workspace (Docs, Sheets, Slides).
• Experience with global purchasing or logistics coordination.
• Basic project management skills.
• Experience working with distributed or remote teams.

WHY SHOULD YOU JOIN OUR TEAM?

• Real ownership and a lot of space to make things better
• International team of strong professionals
• Support for professional growth
• Comfortable Malta office
• 40 paid days off
• Insurance
• Competitive salary