Project Assistant

At DATAPAO, data ignites passion, community fuels collaboration, and growth knows no bounds. We are a leading Data Engineering and AI consulting company backed by Databricks and recognized for our unmatched delivery standards and rapid growth. We have been named Databricks EMEA Emerging Business Partner of the Year (2024), achieved the Golden Tier status in the Databricks Partner Program, and made three consecutive appearances on the Financial Times FT1000 list.

We are currently looking for a Project Assistant to join the Project Management Office and help build and scale our Consulting Delivery function.

What exactly will you do?

Project HR Functions: 

• Onboarding & Offboarding: Facilitate the seamless onboarding and offboarding of engineers to/from project and resource management systems, ensuring all necessary documentation and system entries are completed in a timely manner.
• System & Platform Troubleshooting: Serve as the point of contact/escalation point for troubleshooting access issues related to project management platforms and systems, ensuring quick resolution for all users.
• Profile & Certification Tracking: Maintain and update engineer profiles and certifications, ensuring all credentials are current and properly tracked within the system based on inputs from engineer managers.
• Timecard Management: Review and verify weekly timecards, ensuring project work and internal activities are logged accurately and in compliance with company procedures.
• Data Preparation for Reporting: Collect and prepare relevant data for internal and external reporting requirements related to operation & project management functions.

Project Finance & Contract Administration:

• Contract Registration: Collaborate closely with Sales and Finance to manage the end-to-end registration of Statements of Works. Ensure all incoming contracts are accurately documented, tracked, and administered in alignment with project agreements.
• Contractor Administration: Serve as the main administrative point of contact for external contractors, managing their onboarding, tracking contract duration, and ensuring seamless integration into active project streams.
• Budget & Schedule Synchronization: Crosscheck and synchronize project budgets and schedules, ensuring they align with the approved project plan and timelines.
• Monthly Reporting: Prepare and review data for monthly financial and project reports, ensuring timely submission and follow-up on results to key stakeholders.

What does it take to fit the bill?

Soft Skills

• Detail-Oriented & Organized : You have excellent time management skills, and you like to plan things carefully, putting strong focus on accuracy and precision
• Service-Oriented attitude & Ownership: You have a Strong ‘can-do’ attitude with a sense of responsibility, focused on exceeding internal stakeholder expectations.
• Team Player & Quick Learner: You are thriving in fast-paced settings, and able to quickly grasp new concepts.
• Excellent communication skills - you are fluent both in English and Hungarian with a strong ability to express yourself clearly and effectively in written and verbal forms;
• Assertive & Persistent: You aren't a "people pleaser" and you aren't afraid to politely but firmly nudge people—including senior managers—to get the data or approvals you need. You have high self-confidence, and a relentless commitment to following up until the job is done.

Professional Skills

• Technical Proficiency: You are a confident user of Google Suites or MS Office, Gmail/emailing, file management/GDrive, and basic Excel/Sheets formulas.
• Presentation & Documentation: You have experience with Docs/Word and Slides/PowerPoint for document and presentation creation.

Advantage

• Degree in Project Management, Business Administration, Logistics, Office Management, or a related field.
• 2+ years of experience as a team or executive assistant, preferably in a fast-paced environment.
• Familiar with CRM systems, basic project management, HR, or accounting tasks.
• Strong knowledge of internal operations, company regulations, and procedures.

Career Trajectory Note: If you are a wanna-be Project Manager, this is your ultimate launchpad. You will dive deep into the fascinating AI industry, learning the ropes directly from experienced, top-notch professionals. This hands-on, "learning-by-doing" opportunity will give you total mastery over project operations and finance, paving a clear path for you to step into a PM role over time.

What do we offer?

• Educational benefits: There’s no shortage of learning opportunities at DATAPAO, meaning that you'll get access to Databricks' public and internal courses to learn all the tricks of Distributed Data Processing, MLOps, Apache Spark, Databricks, and Cloud Migration from the best. Additionally, we'll pay for various data & cloud certifications. You'll also get dedicated time for learning during work hours and access to our internal library. 
• Flexible PTO and Working Hours: We’re flexible about your working routine and how many days you take off if it does not conflict with customer success, company goals, and the work you do. 
• Flexible Office: It is up to you which days you spend in the office. However, as a strong community is one of DATAPAO's value propositions, we’d expect you to spend one day per week in the office on average. 
• 30 Calendar Days of Paternity Leave (if applicable): We think it’s essential for both parents to be there when it matters the most. 
• Private Medical Insurance: We provide a private medical package via Generali. 
• Employee Assistance Program (EAP): Through EAP, we offer our employees access to psychological, financial, and legal consulting services via phone or in person.
• Top-notch working equipment: Working comfortably means working well. Therefore, you will get a MacBook, a Herman Miller office chair, standing desks in the office, and whatever else is needed to give your best.
• The chance to make an impact in a high-transparency culture: Open feedback and a no-politics environment are things we value a lot at DATAPAO. Additionally, you'll get the chance to shape the future of a rapidly growing tech company, to work with cutting-edge technologies, and to help some of the biggest and most innovative companies in the world sort out their data puzzles.
• A cozy and modern office in the heart of Budapest: Located in a vibrant, central part of the city (Opera/Oktogon), it's designed to foster focus, creativity, and team connection. You'll find open spaces for group work, quiet corners for deep thinking, and plenty of natural light. It’s well-stocked with snacks, drinks, coffee, and beverages. Optional Friday evening beers, movie, and wine-tasting nights with the team are also on us.

Total compensation

For this role, our gross monthly salary ranges from 600,000 - 900,000 HUF gross, depending on your assessed seniority level during selection.