Office Manager

Constructor TECH is an all-in-one platform for education and research. With expertise in machine intelligence and data science, Constructor is built to cater to the needs of schools, higher education, corporate training, alternative credentials, and professional sports, offering solutions for teaching and administration, learning and research. 

From infrastructure to applications, Constructor elevates learning experiences, empowers educators, and drives research breakthroughs.

Our headquarters is situated in Switzerland. Also, we have entities in Germany, Bulgaria, Serbia, Turkey, and Singapore.

The type of contract is a full-time legal agreement, not a B2B contract.

100% office work (NV Tower, 59 G.M. Dimitrov Blvd, Sofia, Bulgaria)

Working hours: Monday to Friday 9:00 AM to 6:00 PM

Duties & Responsibilities:

• Greeting, welcoming visitors and directing them to the appropriate departments or individuals, provide general support to visitors;
• Booking meeting rooms, ensure that meeting rooms and reception area are tidy and presentable, will all necessary stationery and material (pens, paper, water, etc.);
• Liaise and supervision of facility management vendors, including cleaning, catering and security services;
• Maintaining the office condition and office equipment as needed and arrange necessary repairs;
• Ensuring that basic facilities, such as water and heating are well-maintained;
• Coordinate with IT and Procurement departments on all office equipment;
• Monitor office expenses and costs;
• Helping to organize and maintain office common areas;
• Ensuring that facilities meet government regulations, health and security standards and energy efficiency requirements;
• Check frequently the levels of office supplies, maintain and place appropriate orders and document financial information related thereto;
• Maintain office security by following safety procedures and controlling access via the reception desk, issue visitor badges;
• Receive letters, packages and distribute them, answer phones, taking messages and writing e-mails, perform administrative tasks including filing and photocopying;
• Answer questions and address complaints;
• Partner with HR to update and maintain office policies as necessary.

Qualifications & Experience

• Proficient in English and Bulgarian (oral and written);
• High school diploma;
• 2+ years of the proven office management, administrative or assistant experience;
• Excellent communication skills and proficiency in MS Office;
• Customer service attitude;
• Ability to work well independently under limited supervision;
• Familiarity with office organization and optimization techniques;
• The ability to be proactive and use the initiative: to see what needs doing and to do it;
• Attention to detail and problem solving skills;
• Good organizational and multi-tasking abilities.
• Professional attitude and appearance
• Desire to be proactive and create a positive experience for others.

What We Offer

Constructor fosters equal opportunity for people of all backgrounds and identities. We are led by a gender-balanced board committed to building a diverse and inclusive organization where everyone can become their best self. We do not discriminate based on age, disability, gender identity, sexual orientation, ethnicity, race, religion or belief, parental and family status, or other protected characteristics. We welcome applications from women, men and non-binary candidates of all ethnicities and socio-economic backgrounds. We encourage people belonging to underrepresented groups to apply.