Executive Assistant

Location – Bulgaria, or Serbia (remote)

About Constructor Capital

Swiss-based VC fund is a $150M VC fund focused on early-stage technology companies (incl. Deep Tech, B2B SaaS, EdTech). The fund operates with a Swiss-based asset management company and has investment vehicles structured in the Cayman Islands and Delaware.

We have offices in Zurich, Singapore, Abu Dhabi and Bremen with the ability to work remotely (negotiable).

Responsibilities

• Provide administrative and support to a high-level executive (3 General partners and CFO)
• Coordinate Executive’s calendar, meeting schedule, events, travel, etc. with a constantly changing schedule
• Coordinate group calls: internal and external.
• Screen and prioritize incoming calls and emails, ensuring that urgent matters are dealt with promptly and that non-urgent matters are handled appropriately
• Screen and prioritize the frequency of calls, meetings; analyze their relevance at the current moment.
• Draft and prepare correspondence, reports, and other documents as required
• Manage and maintain filing systems, both electronic and physical
• Coordinate and support the preparation of presentations and other materials for executive meetings and events
• Prepare and distribute meeting agendas, minutes, and other materials as required
• Maintain confidentiality of sensitive information and exercise discretion in handling all matters
• Update conatct list (all necessary data and communication tracking)
• Build and maintain effective relationships with internal and external stakeholders, including other members of the executive team, board members, clients, and suppliers across multiple time zones, ensuring achieving quality control as a team and flawless execution
• Undertake ad hoc projects and assignments as required
• Collaborating with department leads to develop and track team-wide success
• Organize and prepare domestic and international flight itineraries including flights, hotels, transportation, and expenses while considering required travel visas, costs, and proper documentation
• Assist with on-site logistics for events including attendees, agenda planning, F&B, and other business- related meetings and event activities as needed
• Assist and organize joint events with other departments of Constructor Group
• All other administrative and project duties as requested

Qualifications

The successful candidate will have:

• Successful commercial training or relevant studies
• Several years of professional experience in the field of office management (experience in top management activities are an advantage)
• Excellent English skills, written and spoken
• Confident and effective handling of MS Office applications
• Structured and service-oriented way of working
• Experience in managing multiple priorities, administrative coordination, and logistics
• Multitasking ability
• Sovereign and communicative personality with organizational talent
• High resilience and flexibility, also in working hours

Language Skills

• English (fluent) and Russian is a plus

Compensation

• A benefits package commensurate with experience will be offered to the successful candidate.

What Constructor offers

• Constructor Group offers an attractive job in a start-up environment with a competitive salary package
• Opportunity to be part of an international team.
• Opportunity to contribute to and participate in the growth of the organization, its related entities and ecosystem.