Executive Assistant - Munich

Job description

Team & Reporting Line: Operations Team, reporting to VP Operations

Our Mission 

At constellr, we're harnessing the power of space to solve one of Earth’s greatest challenges: climate resilience & security in a changing world. Our thermal satellite constellation delivers the most accurate land surface temperature data on the market, equipping commercial players, governments, defence agencies, and global institutions with the thermal intelligence they need to make strategic decisions– from national security and infrastructure to agriculture and climate resilience. 
 
As a fast-scaling company with offices in Brussels, Freiburg, Munich, Washington and Toulouse, our multidisciplinary team of engineers, scientists, and strategists is building the future of space-based Earth observation

Your Role

As Executive & Team Assistant, you'll be the operational backbone for our COO and leadership team, keeping the Munich office running smoothly as we scale. You'll work daily across every department, coordinating meetings, travel and events for leadership, and will be a trusted first point of contact for anyone visiting or joining constellr in Munich. This is a role where organization and discretion translate directly into leadership's ability to focus on scaling the business

Key responsibilities

• Manage complex calendars, travel arrangements and expense reporting for the COO and senior leadership 

• Coordinate leadership meetings, offsites and cross-functional workshops end-to-end 

• Support onboarding logistics for new hires and external visitors 

• Prepare agendas, minutes and follow-up trackers for leadership meetings 

Job requirements

About you 

Required: 

• Proven experience as an Executive Assistant, Team Assistant or similar support role 

• Excellent organizational skills with the ability to manage multiple priorities simultaneously 

• Fluent German and English, written and spoken 

• High discretion when handling confidential or sensitive information 

• Proficient with standard office/productivity tools (calendar, travel booking, expense systems) 

Nice to Have: 

• Experience supporting leadership in a scale-up or fast-growing company 

• Event planning experience 

• Familiarity with the aerospace, defense or deep-tech sector 

Why join constellr?

• High-Impact National Security Mission: Be part of an ambitious mission to launch the world’s first commercial thermal infrared constellation, delivering sovereign-grade "behavioural" intelligence from space to close critical blind spots for defence, intelligence, and maritime surveillance agencies.
• Fast-Paced "New Space" Innovation: Work at the leading edge of a rapidly evolving defence sector. By leveraging modern, agile New Space methodologies, you will help design, build, and deploy dual-use thermal payloads into operational orbit at a speed and scale that traditional aerospace models simply cannot match.
• Broad Interdisciplinary Exposure: Accelerate your professional growth by collaborating daily with a diverse, international cohort of astrophysicists, software developers, and defence-system engineers.
• Inclusive & Scientific Culture: Join a high-trust team deeply committed to diversity, inclusion, and scientific excellence, where academic curiosity is paired with high autonomy and a flat hierarchy.
• Financial Upside & Well-being: Benefit from a Virtual Share Option Plan (VSOP) for permanent employees, giving you a true stake in the company's growth, alongside highly flexible hybrid working models.