Executive Assistant

We are seeking a dynamic and highly organized Executive Assistant to support our leadership team and help keep our operations running smoothly. In this versatile role, you’ll manage calendars, communications, and day-to-day priorities for C-level leaders, while also taking an active role in office management and event coordination.  

This role requires a high level of attention to detail and the ability to prioritize effectively in a dynamic environment. 

Responsibilities: 

• Manage and coordinate calendars for C-level executives, including scheduling meetings, appointments, and travel arrangements 

• Serve as the first point of contact for internal and external communications on behalf of leadership 

• Organize executive-level meetings, prepare agendas, and take meeting minutes when needed 

• Maintain clear records and documentation for executive schedules and company matters 

• Anticipate executive needs and proactively address administrative issues 

• Oversee general office management tasks, including supplies, facilities, and vendor coordination 

• Organize internal and external events, such as team offsites, leadership workshops, and client meetings 

Requirements:

• Minimum 1 year of prior experience in a Personal or Executive Assistant role 

• Strong organizational and multitasking skills with the ability to prioritize effectively 

• Excellent verbal and written communication skills 

• Discretion and trustworthiness when handling sensitive information 

• Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) or equivalent tools 

• Strong time management and problem-solving skills 

Bonus if you have:

• Experience working with international teams or across time zones 

• Familiarity with digital tools such as Google Workspace, Zoom, Slack, or Notion 

• Background in business administration, project coordination, or customer support 

• Fluency in additional languages beyond English 

• Interest or experience in the logistics, tech, or supply chain sector