Distribution Material Coordinator

Are you interested in working directly for a single sponsor while having the security and additional career opportunities that working for a global CRO can bring? Our team says it’s the best of both worlds…

ClinChoice is searching for a Distribution Material Coordinator to work with one of our partner pharmaceutical companies. This is a full-time (1 FTE), permanent position to be hybrid at our client’s site in Mont Saint Guibert for 2 days per week.

ClinChoice is a global full-service CRO with a strong focus on quality, professional development and supportive culture. As a client-facing role, we are looking for confident candidates with the ability to work independently whilst establishing a high-trust environment with the client counter-parts.  

The Distribution Material Coordinator will ensure that clinical trial materials are delivered to patients on time and in optimal condition worldwide, leveraging a network of third party distribution partners. This role will support the approval of new drugs by ensuring robust documentation and addressing any patient risk. In addition, they will be responsible for the compliant and timely movement of clinical trial materials, from initial reception at the distribution hubs, through transfers to other hubs or depots, and finally to clinical sites. This will include overseeing material management during all hub/depot operations.

 

Main Job Tasks and Responsibilities:

 

• Oversee all operations performed by hubs/depots, including reception, shipments, labelling and inventory management, in partnership with Quality, Clinical, and hub/depot teams.
• Collaborate with cross-functional teams to understand delivery schedules and priorities, ensuring timely fulfilment at hubs/depots.
• Monitor SAP/KorberOne delivery lists, resolve shipment issues, and conduct investigations as needed.
• Approve Quality Notification Forms from Collaboration Partners and create internal records per procedural requirements (e.g.: external deviations, CART, distribution complaints, change controls).
• Keep accuracy and consistency across SAP, KorberOne, and IWRS systems, addressing system message or interface issues.
• Participate in the creation, update, and training of clinical trial distribution processes.
• Maintain distribution networks diagrams and P-Info records.
• Push Outbound Deliveries from SAP to KorberOne as required.
• Create purchase orders and review/approve invoices for distribution vendors as required.
• Ensure completion of any pre-shipment paperwork and ensure necessary import requirements are in place prior to shipment execution
• Proactively identify and implement improvements in daily activities to support productivity, efficiency, and risk reduction.
• Make Fit For Use determinations in case of temperature excursions.
• Author deviations and change controls and perform investigations as necessary to address departures from SOPs.
• Participate in the creation and update of clinical trial distribution processes and provide training to clients.
• Support efforts and projects to improve productivity, efficiency, product quality, and risk reduction or linked to distribution process change.
• Ensure material set-up in KorberOne for items not packaged by Product Delivery.
• Participate in visits to hubs/depots and affiliates and support conference calls/meeting as needed
• Participate in projects linked to distribution process changes, including associated change controls.
• Ensure compliance with GMP/GDP and all internal/external regulatory requirements for importation, warehousing, labelling, and distribution activities for all product types.
• Ensure all activities comply with company safety, environmental, and confidentiality requirements.
• Maintain up-to-date individual training plans and follow procedures applicable to the clinical trial business.

 

Education, Experience and Skills:

• Bachelor degree, preferably in health care or supply chain/logistics field or equivalent work experience.
• Experience in managing inventory/supplies or complex supply chains
• Knowledge of clinical trial distribution, cGMP and experience in a highly regulated environment Customer and process focused
• Knowledge of global import/export requirements

• Clinical research/study expertise
• Prior experience with SAP
• Demonstrated exemplary teamwork/interpersonal skills
• Strong organization and self-management skills
• Ability to use and apply multiple computer applications
• Ability to manage multiple tasks and respond to change
• Effective written and verbal communication skills in multi-cultural settings
• High initiative, flexible and positive attitude
• High degree of accuracy with work and attentive to details
• Ability to proactively identify problems and work toward a solution
• Understands global shipping requirements, including country-specific requirements
• Must speak fluent English
  
  

The Application Process

Once you have submitted your CV, you will receive an acknowledgement that we received it. If you have the requirements we need, you will be invited for phone interview as the first step.  Unfortunately, due to the number of applications we receive, we cannot reply to everyone individually if you are not successful.

 

Who will you be working for?

 

About ClinChoice    

ClinChoice is a global full-service CRO specializing in clinical development and functional solutions for pharmaceutical, biotechnology, medical device, and consumer health companies. We have over 28 years of proven high-quality delivery and results across all our services, with over 4,000 professionals in more than 20 countries across the Americas, Europe, and Asia-Pacific.           

 

Our Company Ethos

Our mission drives our culture: to contribute to a healthier and safer world by accelerating the development and commercialization of innovative drugs and devices. Our employees are the most valuable company asset and they are  the fulcrum around which all ClinChoice activities are built and close management and training is the core instrument to develop and maintain highly-qualified personnel. The continuous training keeps the resources qualified in terms of competence and expertise and gives to all personnel the clear tools needed to manage both internal and client processes with the same methodology.   The success of these core values is evidenced by our below industry average turnover rates.

ClinChoice is an equal opportunity employer. We have based our success on attracting, developing, and promoting talent guided by diversity and inclusivity. Our employees come from very diverse backgrounds: gender, race, beliefs, and ethnicities. We recognize this is our strength and celebrate it.

 

 

Key words: Distribution Materials Coordinator, Clinical Trial Materials, Clinical Trial Supply, Clinical Trial Distribution, CRO, Contract Research Organisation, Outsourced, Pharmaceutical, Pharma

 

#LI-LG1 #LI-Hybrid #Permanent