Personal Assistant

About Clarity AI 🪴

Clarity AI is a global tech company founded in 2017 with a unique mission: bringing societal impact to markets.

We leverage AI and machine learning technologies to provide top international investors, governments, companies, and consumers with the right data, methodologies, and tools to make more informed decisions. 

We are now a team of more than 300 highly passionate and curious individuals from all over the world, with offices in New York, Madrid, London, Paris, and Abu Dhabi. Together, we have established Clarity AI as a leading sustainability tech AI company backed by investors and strategic partners such as BlackRock, SoftBank, and Deutsche Börse, who believe in us and share our goals. 

We are dedicated to cultivating an exceptional workplace environment, and we take pride in our culture, defined by our commitment to being fact-based, diverse, transparent, meritocratic, and flexible. 

We have plans to continue growing our teams globally, so if you would like to join us on this rocket ship, keep reading! Your work will shape and guide the sustainable decisions of investors, companies and consumers worldwide.

About The Role 💻 

We're looking for a Personal Assistant who will perform a variety of administrative tasks, and support Rebeca Minguela, Clarity AI’s CEO. The role provides an opportunity to assist the CEO with daily administrative duties and tasks, including assisting with personal errands.

What You’ll Be Doing 🚀

Working as a Personal Assistant, you will be responsible for: 

• Travel and Leisure Arrangements:
• Booking flights, hotels, dining reservations, and entertainment, ensuring all personal preferences are met
• Preparing detailed travel itineraries, coordinating with externals, and ensuring smooth travel logistics
• Managing visas, passports, and other travel documents for the CEO
• Communicating with the general staff on the CEO’s behalf, and coordinating logistics with high-level meetings both internally and externally. Coordinating meetings and strategic activities with the Senior Leadership Team, The Management Team (TMG), and members of PRB staff. (See Management Support)
• Drafting reports, letters of solicitation, proposals; preparing and coordinating oral and written communication with different stakeholders
• Supporting the CEO in her external commitments related to PRB, including service on external boards, committees and other groups
• Supporting in prioritizing different types of tasks and coordinating deadlines, consistently staying up to date on task management and communicating effectively around priorities
• Ensuring all meetings are effective and a success, by setting clear agendas, preparing briefings, flagging conflicts, drafting follow-up emails, keeping records, etc.
• Managing the CEOs contact database, keeping it up to date and updating existing contact information as required
• Any other responsibilities that might arise while performing this job

Location 🌍 

The role is based in Madrid

Way of Working: Remote / Hybrid 

What You’ll Need 👀

• Discretion and Confidentiality:
• Handle all the information with the highest level of confidentiality and professionalism
• Ensure that the CEO’s matters are kept strictly confidential
• Ability to work independently and with professional discretion, generally trustworthy and reliable when dealing with personal or sensitive information
• Deeply ingrained desire to help, someone who feels personally rewarded from being able to help others
• At least 1 year of experience working in high-velocity environments
• Previous experience working with a CEO, and ability to operate in a changing environment and adjust quickly to the needs of the team / person they support
• Commitment to growing in the role and within the Company, and alignment with Clarity AI’s mission, vision and values.
• Ability to learn and is flexible and open to being out of his/her comfort zone
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, etc…
• Ability to conduct research and present data in a succinct and well-written manner
• Excellent writing, editing, grammatical and organizational skills
• Excellent time-management and problem-solving skills
• Proficiency in Windows, including MS Word, Excel and PowerPoint
• Self-starter, able to take ownership and initiative, with high energy and stamina
• Decisive and action-oriented, able to make rapid decisions even when they are short of information
• Highly motivated, independent and deeply passionate about sustainability and impact
• Excellent oral and written English and Spanish communication skills (minimum C1 level-proficient user)

What We Offer 🥁

• Competitive compensation, both in terms of base salary as well as equity plans that enable to you to share in our success
• Flexibility in ways of working both in terms of your schedule as well as your location, whether you prefer to work from home, the office, or abroad with access to a global network of co-working spaces 
• Generous paid time off schemes, including vacation, sabbatical, religious observance and compensation days
• Meaningful benefits including private healthcare coverage, fitness and wellness programs covered through Wellhub, working-from-home allowances to help you set up your home office and cover monthly expenses
• Professional development with annual training budget for conferences, courses, certifications and access to top market e-learning platforms
• Collaborative environment with multiple offices around the globe, regular team activities and events as well as employee-led resource groups

More About Clarity AI ⭐

Clarity AI’s Founder and CEO, Rebeca Minguela, is a successful entrepreneur who has been recognised by prestigious institutions like the World Economic Forum as one of the most distinguished leaders under 40.

The leadership team has an international presence and is composed of professionals from leading tech, consulting, and banking firms, entrepreneurs, PhDs from top research institutions, and MBA graduates from top business schools.

Clarity AI has received several awards: 

• The Forrester New Wave - ESG Ratings, Data, and Analytics - Leaders for 2022-2024 
• Investment Week - Best Sustainable Investment Research & Ratings Provider 2023
• Fast Company - Most Innovative Companies 2023
• European Commission | EU Seal of Excellence 2020
• World Economic Forum - Technology Pioneer 2020
• World Economic Forum, Young Global Leader - Rebeca Minguela

Clarity AI believes diversity, inclusion, and belonging are essential for creating an innovative and successful workplace. By actively promoting and engaging in sustainability efforts, we can help create a more equitable and resilient future for our planet and all its inhabitants.