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Office Assistant

Budapest, Hungary

About Chemaxon

Chemaxon is an industry-leading cheminformatics software company helping early-stage drug discovery and chemistry research for more than 20 years. Our clients are top pharmaceutical companies, innovative biotech startups, and leading academic institutions. 
We are agile, innovative and friendly, offering compelling opportunities for frequent collaboration and cross-training with teammates and stakeholders.

We operate internationally, with regional teams based in Budapest (HQ), UK, Boston, San Diego and Basel (Switzerland), along with distributors in the Asia Pacific. We are in an exciting time of organizational and business growth, so now is the perfect time to join our team! 

About the team

The office management team believes that the office environment has a direct impact on employees’ engagement and well-being. Our goal is to ensure that employees have everything at their disposal to perform their possible best.
We would like to support employees so that they remain happy, motivated, and productive.

We are looking for someone who can support us in this mission, with the opportunity to join on a full-time or part-time basis (30 hours per week).

About your responsibilities

  • Act as the first point of contact for visitors, ensuring a smooth process flow.
  • Provide administrative support to Office Management, Finance, and HR teams.
  • Manage incoming calls, mails, and deliveries.
  • Greet guests, suppliers, and couriers professionally.
  • Ensure office areas are well-maintained, including preparing and setting up meeting rooms for scheduled events.
  • Coordinate taxis and handle guest parking tickets.
  • Assist with company events and office projects as needed.
  • Support new employee onboarding, including workspace setup and access card management.

Experience, skills and knowledge you should bring to us

  • Proficiency in Excel and other office applications.
  • Strong stakeholder management skills.
  • Kind, helpful, and customer-oriented attitude.
  • Structured, professional work style with attention to detail.
  • High-quality performance and precision in tasks.
  • Excellent problem-solving abilities and ability to work independently.
  • Good command of English, both spoken and written.

Bonus skills that will help you hit the ground running

  • 1-2 years experience in a similar position

What we offer

  • Flexibility to join the team on either a full-time or part-time basis
  • Private health insurance (Medicover)
  • Daily entry into Life1 Fitness Clubs
  • Generous annual training budget supporting your professional development (off-site training, international conferences, e-books)
  • We work with global Top500 companies (R&D) and leading academic institutions, giving you a chance to gain insights into these dynamically evolving industries.
  • Inspiring working environment - leisure and recreation area, playing corner for children, English lessons, yearly user conference with social programs, innovation days 
  • You will be a valued member of a creative and supportive agile team 
  • Everyday use of English in a multicultural environment
Location: Budapest, Váci Greens Office Park

For some info on Chemaxon, you can check out these videos:

Please note, we’re unable to support relocation or sponsor visa for this role.

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When you apply to a job on this site, the personal data contained in your application will be collected by Chemaxon as a controller, which is located at Váci út 133., Budapest, Hungary, 1138, and its affiliates (hereinafter “Chemaxon”) and can be contacted by emailing hr-team@chemaxon.com. Your personal data will be processed for the purposes of managing Chemaxon’s recruitment related activities, which include setting up and conducting interviews and tests for applicants, evaluating and assessing the results thereto, and as is otherwise needed in the recruitment and hiring processes. Such processing is legally permissible under Art. 6(1)(f) of Regulation (EU) 2016/679 (General Data Protection Regulation) as necessary for the purposes of the legitimate interests pursued by Chemaxon, which are the solicitation, evaluation, and selection of applicants for employment. 
For more information click here.