HR Coordinator

BrainRocket is a global company creating end-to-end tech products for clients across Fintech, iGaming, and Marketing. ‍Young, ambitious, and unstoppable, we've already taken Cyprus, Malta, Portugal, Poland, and Serbia by storm. Our BRO team consists of 1,300 bright minds creating innovative ideas and products. We don’t follow formats. We shape them. We build what works, launch it fast, and make sure it hits.

We’re looking for an HR Coordinator to join our team in Warsaw, Poland. In this role, you will be a key driver of our people operations, blending recruitment support with a passionate focus on onboarding and employee engagement. If you are a proactive, detail-oriented individual who thrives in a fast-paced environment and enjoys creating a welcoming workplace, we want to hear from you.

This is a fully on-site role based in our local office.

Key Responsibilities

• Manage the end-to-end onboarding for new hires including orientation sessions.
• Coordinate pre-employment logistics including labor medicine (medycyna pracy) and OHS (BHP) training.
• Prepare HR documentation in compliance with the Polish Labor Code for various contract types such as Umowa o Pracę and B2B.
• Assist the recruitment team by scheduling interviews across multiple time zones and maintaining data in the Applicant Tracking System.
• Organize local team-building events and manage the office integration budget.
• Administer local benefits including MultiSport cards and LuxMed or Medicover platforms.
• Generate weekly reports on recruitment funnels and onboarding completion rates.
• Maintain employee personal files (akta osobowе) and ensure strict compliance with GDPR (RODO).

Requirements

• 3+ years of experience in HR or recruitment coordination within an international company.
• Practical knowledge of the Polish Labor Code regarding hiring and termination.
• Experience using ATS or HRIS tools such as Greenhouse or HiBob/BamboHR. 
• Strong organizational skills for high-volume scheduling and event logistics.
• Professional fluency in Polish and English for daily communication.
• High attention to detail in data entry and document preparation.
• Ability to work independently and manage the employee journey from offer to offboarding.

Perks and Benefits

• Career growth opportunities in an international and dynamic environment;
• Opportunity to develop language skills with partial compensation for language courses;
• Special gifts for birthdays, weddings, and newborns;
• 20 working days of paid annual vacation, plus paid sick leaves;
• Office snacks and refreshments;
• Sports package to support a healthy lifestyle;
• Comprehensive medical insurance for you and your partner;
• Comfortable office with great facilities in a prime location;
• Exciting corporate events, team-building activities, and international company parties.

Bold moves start here. Make yours. Apply today! 

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