Office Manager - Portugal

We’re BrainRocket — an international software development and digital solutions company driven by 1,300 talented professionals across Cyprus, Malta, and Portugal.
Here, everything moves at rocket speed: driving innovation, pioneering projects, and fast-tracking careers.
Together, we turn ideas into action—let’s get started

✅ Responsibilities:

✔️ Establish and maintain relationships with service providers, such as Internet, transportation, and catering companies.
✔️ Negotiate contracts and ensure timely delivery of required services.
✔️ Collaborate with the IT department to manage office equipment, including ordering, delivery, maintenance, and replacements.
✔️ Maintain office efficiency by planning and procuring office supplies and merchandise.
✔️ Develop and oversee the office budget, including expense forecasting and tracking.
✔️ Partner with the HR team to update office policies and assist in onboarding new team members.
✔️ Prepare work setups for new employees to ensure a smooth transition.
✔️ Liaise with property management to ensure adherence to safety standards and compliance with business park requirements.
✔️ Provide operational assistance for in-house or off-site events.
✔️ Coordinate with event management teams to ensure seamless execution of activities.

✅ Requirements:

✔️ At least 3 years of experience as an Office Manager, Front Office Manager, or Administrative Assistant.
✔️ Bachelor’s degree or equivalent college-level qualification.
✔️ Fluent in English and Portuguese at a B2 proficiency level or higher.
✔️ Proficiency in MS Office and Google Workspace.
✔️ Advanced computer skills with the ability to learn and adapt to new systems and procedures.
✔️ Hands-on experience with office machines and equipment.
✔️ Exceptional organizational and time-management abilities.
✔️ Strong analytical and problem-solving skills.
✔️ Acute attention to detail.

✅ We offer excellent benefits, including but not limited to:
🧑🏻‍💻 Learning and development opportunities and interesting challenging tasks.
✈️ Relocation package (tickets, staying in a hotel for up to 2 weeks, and visa relocation support for our employees and their family members).
📚 Opportunity to develop language skills, with partial compensation for the cost of English and Portuguese language classes (for localization purposes).
🎾 Partial compensation for tennis lessons.
🏥 Global coverage health insurance.
🏝 Time for proper rest, with 24 working days of annual vacation and additional paid sick days.
🚌 Transport compensation - 300 euros net per month.
📈 Competitive remuneration level with annual review.
🤝 Teambuilding activities.

❗️❗️ This position is based in Lisbon and requires on-site attendance, we do not offer remote or hybrid for this role. Here you can check our location: https://maps.app.goo.gl/NY6tEsNMS3ZYKaj79

Bold moves start here. Make yours. Apply today!