Office Manager (Berlin Hub) / Executive Assistant

Who we are 

We simplify wealth creation. Founded in 2014 in Vienna, Austria by Eric Demuth, Paul Klanschek and Christian Trummer, we’re here to help people trust themselves enough to build their financial freedom — for now and the future. Our user-friendly, trade-everything platform empowers both first-time investors and seasoned experts to invest in the cryptocurrencies, crypto indices, stocks*, precious metals and commodities* they want — with any sized budget, 24/7. Our global team works across different cultures and time zones, bringing our products to more than 4 million customers, making us one of Europe’s safest and most secure platforms that powers modern investing.

Headquartered in Austria but operating across Europe, our products are built by fast-moving, talented, “roll-up-your-sleeves-and-make-it-happen” kind of people. It’s these diverse perspectives and innovative minds operating as ONE TEAM that keep Bitpanda at the cutting edge of our industry. So if you’re someone who thinks big, moves fast and wants to make an impact right from day one, then get ready to join our industry-changing team. Let’s go!

Your mission

We’re looking for a dynamic, organised, and proactive Office Manager & Executive Assistant to support our CHRO and help ensure smooth operations in our Berlin office. This hybrid role combines office management with high-level administrative support, making it ideal for someone who’s highly adaptable, detail-oriented, and loves keeping things streamlined and running efficiently. You’ll be at the heart of our Workplaces Experience (WX) and People Experience (PX) teams, and have a direct impact on day-to-day activities.

What you’ll do

• Support the CHRO: Manage calendars, schedule meetings, organise travel, manage expenses, and handle other administrative tasks to keep things running smoothly.
• Office Management: 
  
  • Oversee the Berlin office operations, ensuring the workspace is well-stocked, organised, and functioning at its best.
  • Manage reception duties, ensuring a welcoming and professional service for guests, customers, and visitors, providing hospitality where needed.Handle office supplies, equipment, and vendor selection/relationships.
  • Receive and manage post, ensuring proper handling and distribution.
  • Ensure alignment with global policies and work with HQ Workplaces and International Hub teams to create a global-standard hub operation.
  • Collaborate with the CISO Office and Corporate Security teams to ensure the local office provides a safe and secure work environment.
• Event Coordination: Organise internal People team events, meetings, and workshops, as well as local Berlin hub events and community-building moments that enhance team engagement and connectivity.
• Communication: 
  • Act as a liaison between the CHRO, internal teams, and external partners, ensuring clear and timely communication.
  • Collaborate with other Executive Assistants and Personal Assistants across the business to ensure smooth coordination and information flow.
• Project Support: Assist the CHRO and People team with various HR projects and initiatives, from employee engagement activities to data tracking.
• Ad Hoc Duties: Be the go-to person for all sorts of tasks that keep the teams and office moving forward.

Who you are 

• 5+ years of experience in office or hotel management, executive assistance, or a similar role.
• Experience in an international setting. Experience in a tech or fast-paced environment is a plus.
• You are service-minded and love delivering a smooth experience.
• You can juggle multiple tasks without dropping any, effectively prioritise and always have an eye on the details.
• You anticipate needs and tackle challenges before they become problems.
• You’re approachable, collaborative, and great at building relationships.
• Comfortable with MS Office, Google Workspace, and scheduling tools. Familiarity with HR software is a bonus.
• Fluent in English and German 

What’s in it for you

• We're proud of our flexible working model that includes 2 days (minimum) working from the local Hub, plus 60 Work From Anywhere days annually
• Total compensation package including participation in our Bitpanda stock option plan
• Competitive benefits programs and policies shaped by our flexibility-first philosophy 
• Exclusive premiums when trading on Bitpanda
• Company-wide and team events — both in-person and virtually!
• Bitpanda swag to keep you living the brand

And, above all, the opportunity to learn and grow as part of Bitpanda’s incredible journey towards being Europe’s future #1 investment platform.

Bitpanda is committed to fostering a fair and equal environment based on trust and mutual respect. We believe that a diverse and inclusive workplace is paramount to our success and we are committed to building a team that represents a wide variety of backgrounds, perspectives, and skills.