Executive Assistant & Office Manager

We don’t think about job roles in a traditional way. We are anti-silo. Anti-career stagnation. Anti-conventional. 

Beyond ONE is a digital services provider radically reshaping the personalised digital ecosystems of consumers in high growth markets around the world. We’re building a digital services aggregator platform, with a strong telco foundation, and a profitable growth strategy that empowers users to drive their own experience—subscribe once, source from many, and only pay for what you actually use. 

Since being founded in 2021, we’ve acquired Virgin Mobile MEA, Friendi Mobile MEA and Virgin Mobile LATAM (with 6.5 million subscribers) and 1600 dedicated  colleagues across Chile, Colombia, KSA, Kuwait, Mexico, Oman and UAE. 

To disrupt for good takes a rebellious spirit, a questioning mind and a warm heart. We really care about how to get things done and not who manages who. We benefit from our diversity, and together, we disrupt the way we and others thinkin about our lives for good.  

Do you want to exchange ideas, learn from each other and leave your mark on our journey? This is the place for you. 

Role Purpose

Why this role matters: As Executive Assistant and Office Manager, you will play a key role in ensuring the operational efficiency of our executive leadership and the seamless functioning of our office environment. Your contributions will help shape the executive team's effectiveness and the overall workplace culture, ultimately driving efficiency and professionalism.

What success looks like: In your first year, you will optimize executive productivity by managing complex schedules, coordinating high-stakes meetings, and ensuring seamless logistical execution. You will enhance office operations by implementing streamlined processes, improving vendor management, and maintaining a highly organized workplace.

Why this is for you: If you're keen on solving operational inefficiencies and enabling executives to focus on strategic priorities, hit us up. We're looking for someone ready to tackle this challenge head-on and make an impact from day one.

Key Responsibilities In this role, you will:

• Lead executive scheduling and coordination, ensuring seamless calendar management and meeting preparation.

• Collaborate with internal and external stakeholders, driving clear and professional communication at the leadership level.

• Manage office operations, ensuring smooth administrative processes, vendor negotiations, and budget tracking.

• Plan and execute executive travel itineraries and corporate events, ensuring efficiency and attention to detail.

• Implement and monitor compliance with office policies, lease agreements, and resource management.

• Identify inefficiencies in workflows and propose innovative solutions to improve operations.

• Support cross-functional alignment by coordinating initiatives across departments.

Qualifications & Attributes We’re seeking someone who embodies the following:

Education: Bachelor’s degree preferred or equivalent practical experience.

Experience: 5-7 years in executive assistance or office management roles, ideally in dynamic, fast-paced environments.

Technical Skills: Must-haves: Exceptional organizational skills, advanced proficiency in MS Office Suite, and strong written and verbal communication skills. Nice-to-haves: Experience in event planning, logistics, and vendor management.

Unique Attributes:

• Thrives in high-pressure environments requiring adaptability and quick decision-making.

• Possesses a proactive, solutions-oriented mindset with the ability to work independently.

• Excels with discretion and confidentiality, maintaining professionalism in all interactions.

What we offer:

• Rapid learning opportunities - we enable learning through flexible career paths, exposure to challenging & meaningful work that will help build and strengthen your expertise.
• Hybrid work environment - flexibility to work from home 2 days a week.
• Healthcare and other local benefits offered in market.

By submitting your application, you acknowledge and consent to the use of Greenhouse & BrightHire during the recruitment process. This may include the storage and processing of your data on servers located outside your country of residence. For further information, please contact us at dataprivacy@beyond.one.