Executive Assistant

Who we are:

Arena is on a mission to accelerate hardware innovation that powers human progress. Our name is inspired by Theodore Roosevelt's 'Citizenship in a Republic' speech. To us, entering the Arena means committing fully and accepting the risk of failure in pursuit of an audacious, worthy cause. We believe the future belongs to those brave enough to build it.

Our team of 50 combines AI engineering and applied physics expertise with deep experience in enterprise deployments. We're headquartered in NYC with presences in San Francisco and Los Angeles, backed by $62M from Initialized, Founders Fund, Goldcrest Capital, Fifth Down Capital, and Shield Capital.

If you're ready to do the most important work of your career, join us in the Arena.

What we do:

At Arena, we're building foundational intelligence for modern hardware. Our AI platform Atlas operationalizes physics-grounded intelligence to verify, debug, and optimize hardware across its lifecycle. Atlas is already trusted globally by the world's most advanced hardware companies, including AMD and Bausch & Lomb, for applications across R&D, integration testing, production assembly, and field repair.

The Role

As an Executive Assistant at Arena, you'll be a force multiplier for the company, helping the leadership team move faster, stay focused, and execute on what matters most. You will support the leadership team with calendar management, travel orchestration, strategic meeting organization, and recruiting coordination for candidates. Working on fast timelines amid dynamic circumstances, you will ensure the team is always prioritizing the highest-value and most urgent work to drive outcomes across the organization.

How you will contribute

• Manage complex calendars - Own and optimize executive calendars across time zones with ruthless prioritization, and coordinate internal and external meetings.
• Coordinate travel and logistics - Handle executive and candidate travel, managing logistics, and briefings with precision, solving problems before they're visible.
• Partner with leadership on priorities - Work closely with the leadership team to prioritize time, focus, and energy across meetings, customers, internal stakeholders, and strategic initiatives.

You have

• 3+ years supporting senior executives in high-performance environments, preferably in enterprise or financial services
• Exceptional attention to detail - you catch errors, anticipate needs, and ensure nothing falls through the cracks
• Excellent verbal and written communication skills - you write polished emails, communicate clearly with stakeholders at all levels, and represent the team with professionalism
• A dynamic and proactive approach - you thrive in fast-paced environments, adapt quickly to shifting priorities, and take initiative without waiting to be asked

Benefits & Perks Include:

• 100% of the monthly premium for Aetna medical insurance, plus vision and dental coverage
• 401(k) Retirement Plan
• Unlimited PTO
• Lunch every day from local restaurants via Sharebite
• Relocation support provided

The base salary range for this position is $75,000 - $115,000 yr. However, base pay offered may vary depending on job-related knowledge, skills, and experience. In addition to base salary, we also offer competitive equity and benefits packages.