Office Manager (Part-time) (m/f/d)

Your mission as an Office Manager (Part-time)

We’re looking for a proactive and enthusiastic Office Manager (m/f/d) to help shape an exceptional office experience across our locations and grow your expertise in People Operations. This hybrid role offers the opportunity to support our team’s day-to-day workplace needs while dedicating part of your time to learning and contributing to broader People Operations tasks, such as handling employee queries and assisting with remote work.

This role offers the perfect blend of workplace management and hands-on experience in people-focused operations, making a real impact on our team’s daily experience and growth.

This is a part-time role (20h - 25h/week) that requires being physically present in our WeWork office space in Hamburg.

What you’ll be doing

• Oversee the daily operations of our Hamburg office, ensuring a comfortable, well-maintained, and efficient workspace for all team members
• Provide logistical and operational support for team members working in any of our global hubs (through WeWork) by assigning and managing accesses globally
• Support and co-drive People Operations by addressing employee queries and remote work requests to ensure a smooth and reliable employee experience
• Support administratively other teams (e.g. Finance, Legal) by handling company paperwork, including processing signatures, drafting letters, and managing essential documents to support our teams
• Ensure all offices meet local health and safety standards, implementing necessary updates and training as required
• Support the coordination of onsite team events, meetings, and visits by arranging space, catering, and materials as needed

You will thrive in this role if

• You have a degree in Business Administration, Hospitality/Facilities Management, Human Resources Management or similar - or bring some experience in workplace management, office coordination and/or People
• You have strong attention to detail and the ability to juggle multiple tasks
• You are highly fluent both in German and in English, with excellent communication skills, both written and verbal
• You’re highly organised, pragmatic, and empathetic, with a proactive mindset and a passion for creating meaningful employee experiences
• You take ownership and are not afraid to roll up your sleeves, always eager to help out a team member and proactively keep stakeholders informed
• You are based in Hamburg and willing to be in the office approximately 80% of your working hours
• You like handling paperwork :)
• Ideally, you have had exposure to working in/with a remote/hybrid organisation
• Ideally, you have previously worked in a People Operations Team

What’s in it for you?

• Flexibility Policy - Our flexibility policy means there is no hard cap on the number of vacation days you can take
• All the hardware you need and your own MacBook
• You'll get a Deutschland ticket to get you to and from the office space
• Subsidised Urban Sports Club membership

Additional role details

• This role will report directly to our Team Lead Talent Acquisition & People Operations

Our interview process

• Screening Call with a Senior People Operations Partner
• Interview with the Hiring Manager
• Reference Calls
• Executive Interview with C-Level
• Offer