Compliance & Contracts Administrator – Germany (Cologne)

Amoria Group

Who We Are

Amoria Group is progressing lives everywhere by delivering staffing and consulting services to the global technology, advanced engineering and energy sectors. As an integrated project and human capital services business, we support pioneering industries and organisations that are making a positive impact on the world.

Guided by our PROFES values and best service commitments, we lead with positivity, deliver world-class expertise and give back to our global communities as we grow.

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Our Workplace Values (PROFES)

Our culture is built around six core values, and we expect all employees to consistently demonstrate these behavioural capabilities:

Positivity
Bring a ‘can-do / will-do’ attitude to your work, even in challenging situations. Be constructive in your communication and mindful of the impact your behaviour has on others.

Respect
Treat colleagues, clients, customers and suppliers with integrity and consideration at all times.

Ownership
Take responsibility for your tasks, performance standards and outcomes. Be proactive and look for smarter, more effective ways of working.

Fun
Enjoy your work and contribute to creating an engaging, supportive environment while delivering results.

Excellence
Strive for excellence in everything you do. Set clear personal goals and deliver outstanding service to customers, clients and colleagues.

Success
Aim for success for yourself and your team. Plan effectively, execute with focus, ask for help when needed and support others when you can.

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The Role

The Compliance & Contracts Administrator is responsible for the administration and management of contracts, placements and compliance-related data in Germany.

This role is focused on accuracy, completeness and high-quality data management within defined legal frameworks. While compliance requirements guide the processes, the primary emphasis is on administrative precision and effective process execution.

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Key Responsibilities

Administrative & Data Management

• Create, maintain and manage client, candidate and placement records

• Generate, update and manage contractual documentation using approved templates

• Correct and reset exported placements where required

• Support daily RCRM exports

• Manage on-hold lists and process contract amendments

Compliance Administration Support

• Perform daily compliance validations using approved templates

• Ensure accurate data capture at the placement stage

• Escalate non-standard or high-risk cases to Legal

• Support a preventative, “first-time-right” compliance approach

Documentation & Audit Support

• Maintain complete and accurate compliance and contractual documentation

• Prepare audit files and evidence packs

• Support internal and external audits

Operational Tasks

• Conduct credit checks where required

• Manage unsubscribe requests (clients and candidates)

• Collaborate with Sales and Operations to resolve data gaps

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Key Interfaces

• Regional Legal Manager – Germany / EU

• Local Sales Teams

• Finance and Operations

• Global Compliance Team

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Experience & Skills

• Administrative or compliance background

• Strong attention to detail and commitment to data quality

• Experience in recruitment, staffing or regulated environments preferred

• Strong systems and process orientation

• Structured, resilient and capable of managing high workloads

• Vocational training in office administration or related fields (e.g. Bürokaufleute) strongly preferred

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Role Scope

• Focused on execution and administration

• No legal judgement or policy ownership

• Operates within defined legal frameworks

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The Package

We offer a competitive base salary in the region of €35,000 – €45,000 gross per annum, depending on experience, alongside excellent company benefits including:

• Monthly lunch clubs

• Two overseas sales conferences per year

• Annual personal development allowance

• And much more

Amoria Group is proud to be an inclusive employer. We welcome applicants from all backgrounds, regardless of age, experience, or background.