Accounts Payable Specialist

Accounts Payable Specialist

Start a career in tech: Join the team that’s supporting the latest cutting-edge AI language models.

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The Business Context

You already use AI in many ways—like deciding what products and services to order—and it may be most familiar to you as a chatbot, as an avatar-maker, or as a way to unlock your screen. But here’s what AI may be able to help the world with: finding medical diagnoses, teaching you about scientific research, and calculating the complexities of any function. 

But, like humans, algorithms are what they eat. They’re only as good as the rules they know and the data they’re trained on. We’re the team that helps model these behaviors.

About the Role:

The Accounts Payable Specialist is responsible for accounts payable processing including examining, verifying and reconciling a variety of transactions. Daily review of EDI inventory transactions and resolution of differences to the purchase orders. The Accounts Payable Specialist provides support to the Finance Team and completes the following duties: reviewing transactions, preparing invoices, communicating with vendors and approvers, preparing check runs, vendor account reconciliation, vendor account resolution, providing status reports to management and providing support to customer service departments.

Essential Functions: 

• Distribute invoices for approval and subsequent payment authorization, ensuring proper support and coding
• Sort, code and 3-way match invoices, research and resolve discrepancies. 
• Confirm accuracy of EDI transactions. 
• Ensure resolution of EDI variances. 
• Ensure payment of vendors are paid within terms, accurate, properly approved and all cash discounts are taken. 
• Reconcile vendor statements, research and resolve discrepancies
• Assist in month-end closing and year-end closing by preparing necessary reconciliations and accruals
• Processing payment runs, including ACH, wire transfers, checks and credit card
• Preparation of manual checks
• Maintain accurate vendor listing
• Ensure all required vendor documentation is on file
• Maintenance of W-9 forms from vendors
• Preparation of 1099 forms
• Handle vendor credit applications and monitor terms
• Identify opportunities for improving accounts payable processes, including automation and workflow efficiency
• Respond to internal inquiries regarding payment status or coding
• Support audits by providing requested documentation and explanations
• Develop and maintain a structured workflow for the accounts payable process, ensuring efficiency and consistency. 

Schedule Expectations and Qualifications: 

• 30 hours per week, 6 hours a day.
• General knowledge of accounts payable/general ledger systems and procedures, financial chart of accounts, corporate procedures and accounting principles; previous accounting experience preferred. 
• Strong work ethic, well-organized, and attentive to detail
• Quickly identifies and corrects issues in payment processing or vendor records
• Proficient in Microsoft Office Suite with strong ability to analyze and manipulate data using tools like Excel, including advanced formulas and pivot tables
• Ability to communicate effectively verbally and in writing
• Maintains positive and professional relationships with vendors while resolving disputes
• Ability to interact with team members and vendors in a professional manner
• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness
• Demonstrates consistency and dependability, especially during critical deadlines

Education & Skills:

• High school diploma or equivalent required
• Associate or bachelor’s degree in business/accounting preferred
• Experience with Storis software preferred

Compensation:

• Type: Hourly
• Remuneration: $7.50 per hour. 
• Role: Full-time and Exclusive commitment