HR Administration Specialist

Responsibilities

• Maintain employee records, employment contracts, and HRIS data

• Ensure compliance with the Malaysian Employment Act and other relevant regulations

• Coordinate employee onboarding and offboarding processes

• Manage payroll data preparation and collaborate with the finance team

• Administer leave, medical certificates, and attendance records

• Prepare and maintain HR reports and analytics

• Handle statutory requirements and liaise with government bodies (EPF, SOCSO, LHDN, HRDF)

• Manage work permits, employment passes, and visa applications for foreign employees, ensuring full compliance with immigration regulations

Requirements

• Minimum 5 years of experience in a similar position

• Strong knowledge of Malaysian labor law

• Proven experience in handling immigration processes, work permits, and expatriate management

• Familiarity with payroll administration and statutory reporting

• Proficiency in HRIS and MS Office

• Strong organizational and communication skills

• Ability to manage confidential information with professionalism

• Fluency in English and Bahasa Malaysia

• Bachelor’s degree in Human Resources, Business Administration, or a related field

We Offer

• Opportunity to be part of a diverse, international team with offices and clients worldwide

• 16 paid vacation days per year

• 14 paid sick leave days per year

• 11 public holidays

• Medical insurance

• Dental expense reimbursement

• Parking and commuting reimbursement

• Professional education budget

• Language learning budget

• Wellness budget (gym membership, sports gear, and related expenses)