Executive Assistant

The Company

At AccountsIQ, part of the AIQ Group, we’re on a mission to deeply understand our customers and deliver technology that enriches their lives. Alongside ExpenseIn, a leading expense management platform within the group, we provide smart, feature-rich financial management software designed for ambitious businesses that have outgrown basic starter systems or seek a simpler, more affordable alternative to complex, costly ERP solutions.

Our cloud-based accounting software transforms the finance function, making it easier for multi-entity businesses to capture, process, and report their financial data with ease and efficiency.

The Role

We’re looking for an experienced Executive Assistant to work in close partnership with our CEO, while also providing support to other members of the C-suite where required.

This is a senior, high-trust role for someone who has supported C-suite leaders and operated in a Board-facing environment. You’ll act as a trusted partner to the CEO, helping manage priorities, maintain momentum across key actions and ensure their time and attention are focused where they can have the greatest impact.

AIQ is a growing, multi-country organisation, so you’ll need to be comfortable working across senior stakeholders, functions and geographies in a fast-moving environment.

What you'll be doing:

Executive Partnership & Priorities

• Working closely with the CEO to manage priorities, commitments and competing demands across the business.
  
• Providing additional executive support to other members of the C-suite where required.
  
• Managing a complex and ever-changing executive calendar, making informed decisions about where the CEO’s time and attention are best spent.
  
• Acting as a trusted gatekeeper and key point of contact for the CEO, using sound judgement and discretion.
  
• Keeping track of commitments and actions on behalf of the CEO, following up with senior stakeholders and making sure agreed actions move forward.
  
• Preparing the CEO for key internal and external meetings, ensuring the right context, information and materials are available in advance.
  

Board & Leadership Support

• Coordinating Board and leadership activity, including meeting preparation, papers, agendas, logistics, actions and follow-through.
  
• Preparing, proofreading and managing confidential correspondence, Board materials, presentations and leadership communications.
  
• Building strong working relationships with Board members, the senior leadership team and key stakeholders across the business.
  
• Supporting internal leadership communications where required.
  
• Handling sensitive and confidential information with complete discretion.
  

Projects & Cross-Functional Coordination

• Leading or supporting cross-functional initiatives and projects on behalf of the CEO.
  
• Bringing structure, pace and accountability to key actions and initiatives.
  
• Helping connect activity across teams and ensuring the CEO has visibility of important developments, risks, decisions and dependencies.
  
• Building strong working relationships across People & Culture, Operations, Finance, Sales, Product and other functions.
  
• Identifying opportunities to improve processes, ways of working and systems that help the CEO and wider leadership team operate more effectively.
  

Planning & Logistics

• Planning and coordinating key internal and external events, including leadership offsites, Board meetings, town halls and client or stakeholder events.
  
• Coordinating travel and itineraries where required, with international travel expected to be occasional rather than a significant part of the role.
  
• Providing additional high-level executive and administrative support as priorities evolve.

What you'll need:

• 8+ years’ experience as an Executive Assistant or in a comparable senior executive support role.
  
• Significant experience working directly with a CEO or other C-suite executive.
  
• Demonstrable experience operating in a Board-facing environment, including supporting Board meetings, papers, agendas, governance activity or senior stakeholder engagement.
  
• Experience acting as a strategic partner to an executive, going beyond diary and administrative management to help drive priorities and follow-through.
  
• Experience working in a high-growth, fast-paced environment such as a scale-up, technology company or similarly dynamic organisation.
  
• Strong judgement and discretion, with experience handling highly confidential and sensitive information.
  
• Excellent organisational skills and the ability to keep oversight of multiple priorities, stakeholders and workstreams at the same time.
  
• The confidence to prioritise on behalf of the CEO and make decisions independently within your remit.
  
• Excellent written and verbal communication skills, with the confidence to work with Board members, executives and stakeholders at all levels.
  
• Strong attention to detail, particularly when preparing executive or Board-level materials.
  
• A proactive approach and the ability to anticipate what will be needed rather than waiting to be asked.
  
• The ability to stay effective when priorities shift and work comfortably in an environment with some ambiguity.
  
• Experience working across distributed or international teams would be a strong advantage.
  
• A CIPD, business administration or other relevant professional qualification would be advantageous but isn’t required.

What's the hiring process?

1. Screening call with our People Acquisition Partner to understand your motivation, relevant experience and overall suitability for the role, as well as giving you the opportunity to ask questions about the position, AIQ and the hiring process.
2. Interview with our Chief People and Culture Officer to explore your experience in more depth, including how you’ve supported senior executives, operated in a Board-facing environment and worked as a trusted strategic partner. This stage may be held online or in person.
3. Onsite interview with our CEO to discuss how you would work in partnership with the CEO, manage competing priorities and build strong relationships across the Board and C-suite. Additional members of the C-suite may also join this stage. Depending on the final interview format, we may ask you to complete a short task or presentation relevant to the role. If included, we’ll share the brief and expectations with you in advance.

Why work with us?

AIQ Group brings together AccountsIQ and ExpenseIn, two ambitious SaaS businesses helping finance teams work smarter. In 2026, AccountsIQ was recognised as SaaS Provider of the Year at the International Accounting Awards and ranked #477 in the Financial Times FT1000 list of Europe's fastest-growing companies.

Following a €60M investment in 2024, we're continuing to grow our products, our people and our impact, making this an exciting time to join the business.

Our TEAM values aren't just words on a wall; they shape how we work every day:

• Together - We work towards shared goals, support one another and celebrate success as one team.
• Energy - We bring curiosity, positivity and urgency, focusing on what matters most for our customers and colleagues.
• Action - We take ownership, make decisions and deliver with purpose.
• Mindset - We embrace feedback, think big and continually raise the bar for ourselves and each other.

If you're looking for a business that's growing quickly, values collaboration and gives people the opportunity to make a genuine impact, we'd love to hear from you.

Some of our perks 

• 28 days annual leave + bank holidays + your birthday off
• Working from abroad - up to 6 weeks per calendar year 
• Private Health Insurance 
• 5% Pension contribution 
• Life Assurance - 4 x Salary 
• Income Benefit 
• Wellbeing initiatives  

By submitting your application, you agree that AccountsIQ Group may collect your personal data for recruiting, global organisation planning, and related purposes. AccountsIQ Group’s Privacy Notice explains what personal information we may process, where we may process your personal information, our purposes for processing your personal information, and the rights you can exercise over AccountsIQ Group’s use of your personal information.